Job Description

Job Title: Receptionist / HR Assistant

Department: Administration

Hours: 7:30-4, Mon-Thurs, and until 3:30 on Fridays.

Position Summary

The Receptionist / HR Assistant is the first point of contact for visitors and employees while supporting daily office operations. This role combines front desk duties with administrative, accounting, and HR support. The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities

Front Desk & Administrative Support

• Greet visitors and manage incoming calls
• Handle mail and maintain a professional office environment
• Provide general administrative support

Accounts Receivable

• Prepare invoices and process payments
• Track outstanding balances and maintain accurate records

Job Processing

• Enter and track work orders/jobs
• Maintain documentation and assist with workflow coordination

Office Maintenance & Supplies

• Perform light cleaning and maintain common areas
• Monitor and order office supplies as needed

Human Resources Support

• Assist with recruiting, scheduling interviews, and onboarding
• Maintain employee records and HR documentation
• Support payroll, benefits, and employee inquiries
• Ensure compliance with policies and regulations

Qualifications

• High school diploma or equivalent
• Experience in receptionist, HR, or basic accounting preferred
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office

Work Environment

• Office-based role with occasional light physical tasks