Job Title: Receptionist / HR Assistant

Department: Administration

Hours: 7:30-4, Mon-Thurs, and until 3:30 on Fridays.

Position Summary

The Receptionist / HR Assistant is the first point of contact for visitors and employees while supporting daily office operations. This role combines front desk duties with administrative, accounting, and HR support. The ideal candidate is organized, detail-oriented, and able to multitask in a fast-paced environment.

Key Responsibilities

Front Desk & Administrative Support

Greet visitors and manage incoming calls
Handle mail and maintain a professional office environment
Provide general administrative support

Accounts Receivable

Prepare invoices and process payments
Track outstanding balances and maintain accurate records

Job Processing

Enter and track work orders/jobs
Maintain documentation and assist with workflow coordination

Office Maintenance & Supplies

Perform light cleaning and maintain common areas
Monitor and order office supplies as needed

Human Resources Support

Assist with recruiting, scheduling interviews, and onboarding
Maintain employee records and HR documentation
Support payroll, benefits, and employee inquiries
Ensure compliance with policies and regulations

Qualifications

High school diploma or equivalent
Experience in receptionist, HR, or basic accounting preferred
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office

Work Environment

Office-based role with occasional light physical tasks