Job Description

Job Summary

We are seeking a proactive and detail-oriented Human Resources Assistant to join our HR team. In this vital role, you will support the full spectrum of human resources functions, ensuring smooth operations and fostering a positive workplace environment. Your energetic approach and strong organizational skills will help streamline HR processes, enhance employee engagement, and contribute to the strategic growth of our organization. This paid position offers an exciting opportunity to develop your HR expertise while making a meaningful impact on our team.

DUTIES AND RESPONSIBILITIES:

HR Operations & Employee Support

• Assist employees with HR-related questions including pay rates, payroll discrepancies, and general concerns
• Respond to and help manage wage garnishment inquiries and documentation
• Support employee relations by escalating issues appropriately and maintaining confidentiality
• Timekeeping & Payroll Support
• Review, audit, and edit daily time clock punches (approx. 16+ employees or departments) Ensure accuracy of timekeeping records prior to payroll processing
• Work closely with payroll and supervisors to resolve discrepancies

Recruiting & Staffing Coordination

• Coordinate and schedule interviews with candidates and hiring managers Communicate staffing needs and job requisitions to staffing agencies
• Act as liaison between company and external staffing vendors
• Maintain clear communication with supervisors regarding headcount needs and updates

Onboarding & Compliance

• Assist with new hire onboarding, including document collection and verification Support new hire orientations
• Ensure all employee records are maintained accurately and in compliance with company policies and labor regulations

Administrative Support

• Maintain organized HR files and documentation
• Track hiring activity, onboarding progress and timekeeping system
• Support additional HR projects as needed

QUALIFICATIONS:

• Required Basic knowledge of HR principles and practices
• Strong organizational and clerical skills
• Excellent communication skills (written and verbal)
• Ability to multitask in a fast-paced environment
• High level of attention to detail and confidentiality

Preferred:

• Bachelor’s degree in Human Resources, Business Administration, or related field Experience in manufacturing, logistics, or staffing environments is a plus
• Bilingual (English/Spanish) is a strong plus

Key Traits for Success:

• Extremely organized and detail-driven
• Proactive and able to problem-solve independently
• Comfortable interacting with hourly production employees and leadership
• Strong follow-through and sense of urgency