Job Summary

We are seeking a proactive and detail-oriented Human Resources Assistant to join our HR team. In this vital role, you will support the full spectrum of human resources functions, ensuring smooth operations and fostering a positive workplace environment. Your energetic approach and strong organizational skills will help streamline HR processes, enhance employee engagement, and contribute to the strategic growth of our organization. This paid position offers an exciting opportunity to develop your HR expertise while making a meaningful impact on our team.

DUTIES AND RESPONSIBILITIES:

HR Operations & Employee Support

Assist employees with HR-related questions including pay rates, payroll discrepancies, and general concerns
Respond to and help manage wage garnishment inquiries and documentation
Support employee relations by escalating issues appropriately and maintaining confidentiality
Timekeeping & Payroll Support
Review, audit, and edit daily time clock punches (approx. 16+ employees or departments) Ensure accuracy of timekeeping records prior to payroll processing
Work closely with payroll and supervisors to resolve discrepancies

Recruiting & Staffing Coordination

Coordinate and schedule interviews with candidates and hiring managers Communicate staffing needs and job requisitions to staffing agencies
Act as liaison between company and external staffing vendors
Maintain clear communication with supervisors regarding headcount needs and updates

Onboarding & Compliance

Assist with new hire onboarding, including document collection and verification Support new hire orientations
Ensure all employee records are maintained accurately and in compliance with company policies and labor regulations

Administrative Support

Maintain organized HR files and documentation
Track hiring activity, onboarding progress and timekeeping system
Support additional HR projects as needed

QUALIFICATIONS:

Required Basic knowledge of HR principles and practices
Strong organizational and clerical skills
Excellent communication skills (written and verbal)
Ability to multitask in a fast-paced environment
High level of attention to detail and confidentiality

Preferred:

Bachelor’s degree in Human Resources, Business Administration, or related field Experience in manufacturing, logistics, or staffing environments is a plus
Bilingual (English/Spanish) is a strong plus

Key Traits for Success:

Extremely organized and detail-driven
Proactive and able to problem-solve independently
Comfortable interacting with hourly production employees and leadership
Strong follow-through and sense of urgency