Job Description

🚨 URGENT HIRING – Managing Bookkeeper / Executive Assistant 🚨

📍 Bartlesville, OK

💼 Full-Time | Immediate Opening

Our client is looking to hire a Managing Bookkeeper / Assistant to the Managing Director ASAP. This is a key role supporting multiple business entities with bookkeeping, payroll, office administration, and executive support. We’re looking for someone dependable, detail-oriented, and ready to jump in quickly.

Key Responsibilities:

✔ Manage day-to-day bookkeeping in QuickBooks Online

✔ Reconcile bank accounts and maintain financial records

✔ Handle payroll processing and employee onboarding paperwork

✔ Manage accounts payable/receivable and vendor payments

✔ Assist with reporting for CPA and ownership

✔ Maintain employee and office records

✔ Provide administrative support to leadership

✔ Help improve office systems and support business operations

Qualifications:

✅ Previous bookkeeping/accounting experience required

✅ Strong QuickBooks Online experience preferred

✅ Payroll and account reconciliation experience

✅ Comfortable managing multiple priorities and deadlines

✅ Strong communication and organization skills

✅ Experience in office administration or executive support is a plus

Why Apply?

• Immediate need – interviewing now

• Opportunity to work directly with leadership

• Variety in your day with accounting + office management responsibilities

• Long-term opportunity with a growing business

📩 Apply today! This position needs to be filled ASAP and interviews are happening immediately.

You should be proficient in:

• Bachelor's Degree
• Generally Accepted Accounting Principles (GAAP)
• Cost Accounting
• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliation
• Certified Public Accountant (CPA)
• Certified Management Accountant (CMA)
• Enrolled Agent (EA)
• Tax Preparation
• Financial Audit Experience