Job Description

Job Title: Vehicle Maintenance Planner

Department: Transportation

Reports To: Vehicle Maintenance Supervisor-Administrative

FLSA Status: Non-Exempt

Come join our Team as a Vehicle Maintenance Planner! We started with pastries handmade by Lois and Lloyd Martin produced inside of a garage and we have boomed into a multi-facility company where our many products are produced by machines and shipped domestically and internationally. Talk about a rich history and exciting future! As an employer of choice we offer physical, emotional, financial and professional benefits including 401K, disability insurance and paid holidays.

Summary: As a member of the Martin’s family, the vehicle maintenance planner directs and coordinates operational activities of fleet maintenance and repair within the transportation department.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Plans and directs work schedules, work order assignments and work sequences in maintenance and repair of tractor-trailer, powered industrial trucks and/or company vehicle fleet.
• Ensures that preventative work is done at the appropriate time for vehicles based on mileage and other factors such as location and availability.
• Coordinate truck exchanges to enable vehicle services to be made while in outlying areas.
• Schedules repair work not performed in shop for vehicles in outlying areas.
• Monitors state inspections on company vehicles and schedules the inspection process at appropriate time.
• Assemble assets and PM schedules in EAM Oracle System.
• Enter information of assets into EAM
• Assist in ensuring that all licenses and registrations are accurate, up to date and meet all required regulations.
• Assists with all fleet fuel credit card distribution and replacements.
• Assists inventory clerk with parts inventories.
• Assess vehicle condition of outlying sales vehicles upon return for cleanliness and schedule them for detailing.
• Order non-inventory parts and process invoices.
• Communicate with team to ensure that the quality of repairs and amount of parts needed are distributed from shift to shift.

Supervisory Responsibilities:

Oversees work activity in company fleet Vehicle Maintenance and repair shops. This position does not carry out supervisory responsibilities. This position will assist management with; planning, assigning, and directing work; addressing complaints and resolving problems as needed.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High School Diploma or GED;
• Bachelor’s Degree or equivalent from four-year College or university; or
• Three to five years’ experience; or
• Equivalent combination of education and experience.
• Exceptional accuracy, punctuality and communications skills are required.

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

• Knowledge of Microsoft Word software and Microsoft Excel software.
• Knowledge of EAM system.
• Knowledge of Outlook and Citrix.

Certificates, Licenses, Registrations:

Other Knowledge, Skills and Abilities:

•  Ability to complete and pass a DOT physical preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 50 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vibration. The noise level in the work environment is usually moderate.

We are an Equal Opportunity Employer (EEO)