Job Description
Job Overview:
Scaled Composites is seeking a Travel Coordinator/Administrative Assistant to join our team of qualified, diverse individuals.
Category: Administrative
Location: Mojave, CA
Citizenship Required: United States Citizenship
Clearance Type: None
Schedule: 9/80 Work Schedule
Benefits: 100% Paid Benefits and 401k Matching
Summary:
Founded in 1982 by legendary aircraft designer Burt Rutan, Scaled Composites is an aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-plus year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.
Duties and Responsibilities may include, but are not limited to:
- Processes all employee-related travel requests
- Processes all recruiting-related travel requests
- Purchases/reserves all company transportation and accommodations
- Contracts and coordinates with hotels, airlines, and vehicle rental agencies for lowest corporate rates/fares available
- Stays informed of all travel related issues and alerts management of changes within the travel industry
- Creates expense reports for travelers, collects and maintains appropriate receipts and verifies company travel invoices; coordinates with the accounting department for employee reimbursements
- Monitors and ensures compliance with Scaled’s Travel Policy and Procedures
- May at times be asked to support staff in assigned project-based work
- Schedule is flexible to accommodate work after hours and on weekends as necessary
- Serves as backup to the admin team
- Supports administrative and departmental projects and initiatives as directed
- presentations, etc.
Required Qualifications:
- Self-starter who is goal oriented.
- Ability to prioritize a high volume of tasking and operate in a “fire and forget” atmosphere.
- Maintains a high degree of confidentiality.
- Ability to work independently in a dynamic environment.
- Ability to exercise good judgment with minimal oversight.
- Proactively completes assigned tasking, including on-the-fly problem solving and issues that require critical thought.
- Demonstrated capability organizing a complex schedule and varied priorities.
- Must be able to work well with a wide variety of personalities across all departments.
- Must be proficient in Microsoft Office programs (MS Word, MS Excel, MS PowerPoint and MS Outlook).
- Prior experience in travel logistics preferred.
Essential Job Functions:
- Requires mobility and the ability to bend and reach
- May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds.
- Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard)
- Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)
- Ability to remain sedentary or stationary for prolonged periods of time
- Ability to write for extended periods of time
- Ability to work in an office setting for prolonged periods of time
- May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc.
- Occasional reaching overhead and lifting up to 15 pounds
- Ability to converse and communicate information with others
- Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration
- Potential to climb up and down steps on a daily basis
- Must be able to read and understand SDS
