Job Description

JOB SUMMARY

The Administrative Assistant in a Total Gas & Chemical Management (TGCM) environment supports daily operations by managing correspondence, records, and scheduling, ensuring the smooth flow of information between onsite staff, client management, and suppliers. This role focuses on maintaining accuracy in safety data, inventory logs, and supporting technical personnel with administrative tasks.

Essential Functions

Essential Function

·         Documentation & Reporting: Compile, edit, and proofread technical reports, safety documents (SDS), and inventory tracking spreadsheets.

·         Operational Support: Process purchase requests, update databases, and manage site-specific documentation.

·         Safety Compliance: Ensure all files are in compliance with industry regulations and company safety policies.

·         Communication: Act as a primary contact for internal team members, site managers, and external vendors.

·         Scheduling: Manage calendars, arrange meetings, and coordinate travel itineraries for technical staff.

·         Office Administration: Order and manage office supplies, manage inventory, and maintain a clean, organized office environment.

·         Data Entry: Maintain, update, and ensure the accuracy of financial records, chemical usage data, and inventory logs

Required for All Jobs

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Performs other duties as assigned

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Complies with all policies and standards