Under supervision of a manager, the TA Specialist works closely with recruiters, hiring managers and candidates, to provide administrative support throughout the recruitment process. This role supports the Recruiting team with the objective of efficiently and successfully organizing and coordinating high-volume interview activity and any requests for temporary resources.

The TA Specialist is accountable for support activities including: posting jobs; scheduling interviews; following up on background check results; responding to applicant inquiries; assisting Recruiters with sourcing and screening applicants and representing the company at job fairs and other recruiting events.

Primary Accountabilities:

Administrative (100%)

Correspond and coordinate interviews with candidates and managers using multiple channels such as telephone, on-site (face-to-face) and Zoom or Google hangout, with speed and efficiency.
Maintain Workday recruitment applicant tracking system ensuring information is up to date.
Communicate professionally and maintain a high level of confidentiality at all times both internally and externally with our candidates.
Manage onsite or virtual candidate assessments and filing documents.
Meeting and greeting candidates who are on-site or virtually when interviews are virtual.
Work closely with other coordinators/schedulers on cross-functional teams.
Assist with background check results with candidates as needed.
Coordinate temp agency agreements and manage the temp needs for corporate positions.
Assist in the gathering of necessary compliance documents from contractors and agencies.
Perform any other administrative duties as required to support the warehouse recruiting teams, as needed.
Assist with any onsite or offsite job fairs or recruiting events.

Required Qualifications:

Associates Degree in Human Resources, Communications or related filed; Bachelor's Degree preferred
2-4 years of experience, with at least 1 year in Human Resources or Recruiting; or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the major responsibilities/essential functions of the position
Experience in a high-volume warehouse recruiting environment a plus
Proficiency with MS Office Suite and G-Suite tools
Experience with Applicant Tracking Systems (Workday) a plus
Bilingual in Spanish/English preferred

Individual Competencies:

Teamwork: Builds relationships and works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information and achieve results.
Problem Solving: Gathers and analyzes information to generate and evaluate potential solutions to problems, issues and challenges while weighing the accuracy and relevance of the facts, data and information.
Establish Focus: The ability to develop and communicate goals in support of the business' mission.
Communication: Giving and receiving messages and information in written, oral, and visual formats in a clear and concise way for a complete understanding of meaning and intent.
Integrity: Gains the trust of others by taking responsibility for own actions and telling the truth.

***This position is hybrid and generally onsite three to four days per week. ***

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At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.

Eligible associates have access to:

Medical, Dental, and Vision insurance
Basic and Supplemental Life Insurance options
401(k) retirement plans with company match
Health Spending Accounts (HSA/FSA)

We also offer:

Flexible time off and 11 paid holidays
Family-building benefits, including Maternity, Adoption, and Parental Leave
Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning
Wellness and Mental Health counseling services
Concierge and work/life support resources
Adoption Assistance Reimbursement
Perks and discount programs

Please note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.

We are an Equal Opportunity Employer, including disability/vets.

Recruitment Fraud Notice: Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in our full notice.

This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.