Job Description

Primary Responsibilities -

• Match purchase orders, receipts, packing slips, receiving records, and supplier invoices.
• Verify quantities, pricing, taxes, payment terms, coding, and supplier information.
• Identify and resolve invoice, pricing, quantity, receiving, coding, and documentation discrepancies.
• Coordinate credits, adjustments, corrections, and replacement documentation.
• Track invoices, approvals, purchase orders, and outstanding issues to support timely payment.
• Follow up on missing paperwork and unresolved discrepancies.
• Communicate with suppliers, Purchasing, Receiving, Warehouse, Accounting, Operations, and other internal teams.
• Maintain accurate electronic and paper records.
• Monitor order and material status and escalate issues that could affect deliveries or operations.
• Maintain accurate information in ERP, accounting, purchasing, and inventory systems.
• Support reporting, audits, inventory activities, cycle counts, and other supply chain administrative processes.
• Help improve documentation accuracy, payment efficiency, and supply chain reliability.
• Follow company policies, quality requirements, safety procedures, and applicable regulations.