The Senior Facility Specialist is responsible for the execution, optimization, and continuous improvement of the facility preventative maintenance (PM) program and related systems across PBE facilities. This role partners cross-functionally to ensure reliable, safe, and efficient facility operations, while providing technical expertise, vendor coordination, and support to facility team members.

**Key Areas of Responsibility

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1. Preventative Maintenance Program Management

• Administers and continuously improves the facility PM program, ensuring alignment with operational needs under direction of the Facilities Supervisor
• Plans, schedules, and tracks PM activities within the eMaint system to maximize equipment reliability
• Investigates equipment failures, conducts root cause analysis, and implements corrective actions
• Develops and maintains PM documentation, including SOPs, work instructions, and standardized PM packages
• Partners with Maintenance/TPM to maintain accurate asset records and ensure PM coverage for all facility equipment
• Evaluates PM effectiveness and recommends improvements to optimize performance and reduce downtime

2. Facility Operations & Technical Support

• Performs and supports preventative maintenance, inspections, testing, and basic facility repairs
• Ensures accurate documentation of maintenance activities and findings
• Identifies trends, analyzes data, and recommends improvements to facility operations and equipment reliability
• Ensures necessary tools, materials, and resources are available to support facility work execution

3. Vendor & Contractor Coordination

• Solicits and reviews bids, provides recommendations to the Facilities Supervisor, and monitors work quality, progress, and completion.
• Verifies completed contractor/vendor work for Facilities Supervisor review and approval, including any related invoices, purchase orders, or spending commitments.
• Ensures contractor onboarding and annual safety/environmental compliance requirements are completed before work begins.
• Partners with internal stakeholders to ensure vendor work aligns with operational priorities, safety expectations, and approved scope of work.

4. Process Improvement & Cross-Functional Collaboration

• Collaborates with Maintenance, TPM, and other functional teams to improve facility systems and processes
• Identifies operational constraints and implements process improvements to enhance efficiency and reliability (Specialist expectation)
• Uses data and analysis to support decision-making and prioritize improvement opportunities
• Supports continuous improvement initiatives aligned with company goals

5. Team Support & Knowledge Sharing

• Provides technical guidance and support to Facility Technicians and Custodians (without direct supervisory authority)
• Assists in onboarding and training of team members on PM processes and systems
• Acts as a subject matter resource for facility systems, procedures, and best practices
• Serves as a backup resource to the Facilities Supervisor, as needed

6. Safety, Compliance & Documentation

• Ensures compliance with safety standards, including lockout/tagout and PPE requirements
• Supports and reinforces a strong culture of safety across facility operations
• Maintains accurate documentation, reports, and records related to facility operations and maintenance
• Contributes to the development and maintenance of facility procedures and safety documentation

Minimum Qualifications

• Experience in facility maintenance, manufacturing, or a related technical environment

• Demonstrated ability to manage programs, analyze data, and improve processes (aligned to Specialist level)

• Strong problem-solving, organizational, and project coordination skills

• Effective communication and collaboration skills across all levels of the organization

• Proficiency in Microsoft Office and computerized maintenance management systems (e.g., eMaint)

Preferred Qualifications- Technical training or education in building maintenance or related field

• Knowledge of facility systems and equipment
• Experience supporting continuous improvement or TPM initiatives
• Project management experience or certification preferred

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