Job Description

JOB SUMMARY

Key member of the Accounts Payable department.  Role will be responsible for executing end of day and payment runs.  Role is responsible for processing assigned vendors, rental file vendors and wire vendors.  Role handles manual check requests as well as manual expense reports. Role is assigned large uploads into the ERP to process.

Essential Functions

Process End of Day Process and all related reports

Process Invoices for both Non-Purchase Orders and Purchase Orders, as assigned

Process Duplicate Invoice Review during end of day
Process Wire Payment Vendors and work with GL for reconciliation of process completeness monthly.
Process Rent Vendors and compile support for Controller
Process Payment Runs and all related reports as well as overnight requests
Research issues with Vendors including statement review
Mail out checks and remittances to Vendors for payment, as needed
Send invoices to locations for approval, research, etc.
Contact Vendors for updated W-9's and address information for1099 processing, as requested
Financial Annual Audit tasks as needed
Pull invoices when questions arise
Special Projects as assigned
Process invoices in all systems – Tims, Kofax and Onbase
Back up Reception for Phone Coverage, as needed
Work assigned vendors from the inquiry mailbox.
Work vendor phone line (including voicemail) on assigned days
Process file uploads into ERP as assigned
Backup for Utility accountant, tasks as assigned
Process Manual Expense Repor

Sort and Distribute Mail occasionally

Back up Reception for Phone Coverage, as requested