Regulatory Affairs Manager

Jones Dairy Farm

Fort Atkinson, WI

LOCATION

Job Description

As posted by the hiring company

Job Overview:

JOB SUMMARY:

This position is responsible for ensuring full compliance with USDA FSIS regulations, export certification requirements, and HACCP/food safety programs across the organization’s meat and poultry operations. This role provides strategic regulatory leadership, oversees all export documentation and approvals, and partners closely with Operations, FSQA, Sales, and Supply Chain to maintain audit‑ready systems.

ESSENTIAL DUTIES and RESPONSIBILITIES:

An essential job duty of this position is regularly reporting to work on time and being able to perform the essential duties of the position.

% Of Total Time

Lead all regulatory programs related to USDA FSIS, including labeling, process authority documentation, and regulatory submissions.
Maintain expert knowledge of and assist in maintaining compliance of 9 CFR, FSIS directives, notices, export library updates, and relevant policy changes.
Oversee all activities related to the export of FSIS‑regulated meat and poultry products, including: Export verification programs Documentation accuracy (FSIS Form 9060 series) Country‑specific requirements (e.g., Mexico, Canada, Japan, South Korea)
Manage relationships with internal and external stakeholders and industry groups to ensure timely certification and shipment release.
Monitor and interpret changes to international import requirements and communicate impacts to internal stakeholders.
Ensure robust implementation of HACCP and prerequisite programs, including allergen control, supplier approval, traceability, and product hold and release.
Support root cause analysis and corrective action development for deviations, non‑conformances, and regulatory findings.
Partner within FSQA and Operations to maintain audit‑ready documentation and consistent execution of food safety programs.
Advise senior leadership on regulatory risks, opportunities, and strategic implications of new or evolving regulations.
Assist in regulatory readiness for customer audits, third‑party certifications (SQF), and government inspections.
Develop and deliver training on regulatory requirements, export procedures, and HACCP fundamentals for cross‑functional teams.
Represent the company in industry associations, regulatory forums, and technical working groups.
Ensure accurate, complete, and compliant regulatory documentation, including: HACCP records Export certificates Label approvals Regulatory submissions Non‑conformance and corrective action records
Oversee internal audits of regulatory and export programs to verify compliance and identify improvement opportunities.
Accept special projects and completes them promptly.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

COMPETENCIES:

Approachability	Puts others at ease by listening, allowing adequate time for interactions, and giving undivided attention. Show receptivity to message being delivered.
Collaboration	Seeks and enlists active participation of others to reach goals.
Customer Focus	Builds effective relationships, identifies customer expectations, sees issues from their point of view; offers practical recommendations.
Dependability	Meets deadlines, works independently, accountable, maintains focus, punctual, good attendance record.
Ethics & Integrity	Possesses a strong set of core values and beliefs consistent with social, ethical, and organizational principles. Confronts unethical situations.
Innovation	Generates new ideas and approaches to enhance the organization's systems, products, or effectiveness.
Personal Accountability	Accepts responsibility for own actions including failure. Embraces experience as learning opportunities and not chances to blames.
Results Orientated	Drives behavior to emphasize achievement. Self-directed toward accomplishment. Is action oriented. Likes challenge. Pursues Opportunities. Consistently high achieving.
Time Management/ Prioritization	Determines the interrelationships and relative importance of tasks and allocates time efficiently to the most important issues. Knows what not to spend time on; completes work in a timely fashion.
Trust & Respect	Offers respect to all in the work environment, adheres to high personal standards of acceptance, reliability, openness, and consistency of action with words.

MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree or equivalent experience.

Experience or Training: 5 years of experience in USDA, FSIS-regulated meat or poultry operations. Deep knowledge of HACCP, 9 CFR, and FSIS export requirements. Demonstrated experience managing regulatory interactions and leading cross‑functional compliance programs. Strong analytical, documentation and communication skills.

Technology/Equipment: Strong computer skills with proficiency in Microsoft Office programs. Ability to learn additional software programs.

PREFERRED QUALIFICATIONS:

Education: Advanced degree, in Food Science, Animal Science, Microbiology, International Business or related field or professional certifications (e.g., HACCP, PCQI, SQF Practitioner).

Experience or Training: Experience with international export markets and country‑specific regulatory requirements. Prior leadership experience in Regulatory Affairs, Food Safety, or Quality Assurance. Experience with label submission systems, formulation compliance, and process authority documentation.

PHYSICAL AND MENTAL DEMANDS:

An individual must meet the mental and physical requirements described here to successfully perform this position's essential functions.

Intermittent (less than 15%), Occasional (15-45%), Frequent (50-75%), and Continuous (over 75%)

Manual dexterity to operate all office equipment efficiently	Continuous
Visual dexterity to operate all office equipment efficiently	Continuous
Interpret and distinguish different colors	Frequent
Walking	Frequent
Bending	Frequent
Stooping	Frequent
Reach above shoulders	Frequent
Standing	Frequent
Sitting	Frequent
Talking	Frequent
Hearing	Frequent
Finger manipulation	Frequent
Exposure to cold, hot, damp, and noisy environments	Intermittent
Lift and carry up to 40 lbs.	Occasional

WORKING ENVIRONMENT:

The majority of work duties are conducted in an office environment within a manufacturing facility. There may be intermittent exposure to production areas requiring the use of PPE, uniform or protective clothing, and safety equipment.

EMPLOYEE ACKNOWLEDGEMENT:

An individual in this position must successfully perform the essential duties and responsibilities, and the physical and mental demands listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.