Job Description

**Job Summary: **The Purchasing Administrator is responsible for supporting procurement and supply chain activities for a CNC machine tool and manufacturing organization. This role coordinates the purchasing of machine components, tooling, service parts, consumables, and indirect materials while ensuring timely delivery, inventory accuracy, and cost efficiency. The Purchasing Administrator works closely with suppliers, service, engineering, warehouse, and finance teams to maintain smooth operations and support customer commitments.

Key Responsibilities:

• Process purchase requisitions and generate purchase orders within the ERP/MRP system.
• Monitor supplier acknowledgements, lead times, and delivery schedules.
• Expedite late or critical orders to support production, machine builds, installations, and service requirements.
• Maintain accurate purchasing records, vendor information, pricing, and item master data.
• Coordinate with engineering and operations regarding material requirements and changes.
• Communicate with suppliers regarding order status, discrepancies, shortages, and returns.
• Assist in sourcing parts, tooling, and machine components from approved vendors.
• Support inventory control initiatives by reviewing stock levels, usage trends, and reorder points.
• Reconcile purchase orders, invoices, and receiving documentation with accounting and warehouse teams.