Job Description

Description

SUMMARY

DI exists to relieve the world of mediocre experiences and to create remarkable ones. Our people make the remarkable possible through an unwavering display of uncommon commitment each day.

Reporting to the Director of Project Management this role is responsible for the planning, management, communication, coordination and financial control of projects. The Project Manager II builds and monitors work plans, the project budget, and develops the detailed schedule in conjunction with other project leaders across appropriate internal departments. This is a vital role in helping ensure that client satisfaction is achieved, communication is effective among both internal and external teams, data is maintained in appropriate systems and project financial goals are met. While the PM II role has no direct staff reports, this role has project-based leadership accountabilities and responsibilities.

The aptitude of the Project Manager II role is of proficiency; ensuring every aspect of a project is well-organized, runs smoothly and remains aligned with overall client/ stakeholder/ company objectives including project schedule and budget. The PM II must have 3-6 years of experience in manufacturing, fabrication or construction trades. The PM II proactively manages project schedules and is a hub for all scheduling updates as well as a solution driver for unforeseen project challenges. The PM II role necessitates a proactive, resourceful and solutions focused attitude/ approach. Proficiency in leadership, team motivation and negotiation skills are all pertinent to career development.

ESSENTIAL RESPONSIBILITIES/FUNCTIONS may include but are not limited to:

• Managing multiple projects simultaneously, of small to large scope, effectively during all phases until project completion. Project volume for the PM II role will be $3 to $6 million annually

• Serves as the primary client contact and is responsible for maintaining the day-to-day client relationship throughout the life of the project

• Coordinate with clients to identify and define project requirements, scope, and objectives

• Ensure that clients’ needs are met as the project evolves

• Partner with various internal teams as needed for successful project completion (i.e., Designers, Engineers, Project Engineers, Account Managers, etc.)

• Monitor and track project progress and handle any issues that arise

• Act proactively when it comes to clarity of client direction/needs and/or managing timeline and budget expectations. Communicate day-to-day schedule needs externally

• Own project scope and closely monitor any scope creep or project delays. Be an advocate for project margin and take ownership of necessary change orders

• Act as the point of contact and communicate project status effectively with all internal departments, and all levels of the company

• Report and escalate any issues to the Director of Project Management as needed

• Proactively and appropriately escalates conversations that might be especially difficult or beyond expertise

• Effectively focused on process details by receiving, interpreting, and executing information from both internal and external clients

• Works with Production Manager, Production Coordinator and Project Engineer on client requests, project production schedules and deliverables

• 3-6 years of fabrication experience In the manufacturing, construction, or general building trades Industry

• Understands client needs and becomes their advocate as needed

• Provide support through client communication, internal interaction with design, and overseeing, monitoring, and tracking progress through the fabrication and installation phase

• Support and contribute to the development of client proposals in collaboration with the Sales & Marketing team

• Maintain & update project and client information in respective online Project Management systems

• Review and confirm revenue allocation and projected schedules for relevant accounts and projects

• Coordinate and relay internal communication from client meetings to all designated individuals

• Maintain project files and data via Wrike, Evernote, Google Drive, Salesforce, Bluebeam, Zoom Meeting, Concur and Project Management drive

• Work monthly with the internal Accounting department for client invoicing and collections

• Weekly Salesforce updates to include revenue allocation changes, date changes, change orders, PE assignments, etc.

• Develop, maintain, and communicate project schedules, changes, and updates to appropriate teams

• Follow protocol for internal processes and be an advocate to improve processes where needed

• Ownership and monthly tracking of project performance, specifically to analyze the successful completion of short and long-term goals

• Meet budgetary objectives and adjust project constraints based on financial analysis

• Develop comprehensive project plans including schedules, budgets, and deliverables to be shared with clients as well as other staff members

• Consistently demonstrate leadership skills to all internal and external team members and continue to develop and enhance those skills

• Consistently demonstrate diplomacy in communication: ability to navigate tough conversations, either internally or with client, with the goal of striving for the best solution for both parties

KNOWLEDGE/SKILLS/ABILITIES

• Strong desire and dedication to be a client advocate providing excellent service and dedication to the client experience

• Ability to successfully use online systems to track and monitor client projects, organize priorities and manage calendar milestones across all projects

• Ability to multi-task, remain calm while under pressure, meet deadlines and provide creative problem solving

• Possess an authentic team player attitude and always be willing to help

• Excellent communication skills, both written and verbal that demonstrate solution-oriented components

• Ability to be firm, but friendly in a relentless pursuit to ensure the client stays on schedule with deliverables

• Ability to thrive in a fast-paced, deadline driven environment

• Prior exposure to construction documents, project schedules and budgets

• Uncommon commitment to clients and internal teams alike

• Demonstrate leadership by example; able to lead and be led

• Exhibit a positive, professional attitude and approachable communication style

• Be extremely flexible; go where needed, when needed

• Be very detail oriented and aware of schedules and timelines

• Possess excellent listening skills

• Ability to meet/exceed deadlines and produce results

• Be dedicated to everyone’s success and contribute to a positive team culture

• Strong relationship-building, client presentation and problem-solving skills

• Solid knowledge of design, trends, construction methodology, material application and manufacturing processes

• Thorough understanding of project work plans, schedules, staffing and budgets

• Ability to develop and maintain a CPM Schedule.

• Ability to manage multiple, medium to large size projects of a custom nature simultaneously

• Ability to work within several teams and effectively meet deadlines in all areas

• Travel and overtime will be required at times

EDUCATION/CERTIFICATIONS/EXPERIENCE

• Bachelor’s degree from an accredited program preferred

• 6-8 years of experience in a project manager or construction management role or another relevant industry required

• PMP certificate a plus

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee is occasionally required to reach with hands and arms and stoop, kneel, climb, crouch, or crawl

• The employee must be able to occasionally lift and/or move up to 50 pounds

• Specific vision abilities required for this job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus

• Employee must be able to talk and hear

WORK ENVIRONMENT

• Due to our onsite Fabrication process, the work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this job, employee may be exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles and outside weather conditions.

INTERESTED IN JOINING OUR TEAM?

Permission to play at DI starts with the ability to be a team player, possess a positive attitude while under a tight deadline and demonstrate an uncommon commitment to your work. Please visit our website (www.dimin.com) to see some of the amazing work we do!

This is an hourly (non-exempt) position. DI offers a full benefit package including Medical, Dental and Vision insurance along with Short and Long Term Disability, Life Insurance and Supplemental Accident, Critical Illness and Hospital Indemnity.  Additionally, we offer a 401(k) with a match, Health Savings Account match, Paid Time Off (PTO), 7 paid holidays plus an employee chosen Floating Holiday annually, and paid Parental Leave.

In 2018, DI incorporated the Great Game of Business principles into the way we do things. The program is designed to create a business of business people, provide transparency into company performance and directly tie daily behavior to impact DIs performance. GGOB allows for the potential of quarterly bonuses as company goals are achieved.

Please submit a cover letter, resume and salary requirements. No phone calls please. For more information about working at DI and a full list of available opportunities, please visit https://dimin.com/about/careers.

Qualifications