Job Description

Project Coordinator, Mechanical Construction & Fabrication

Location: Onsite | Cincinnati, OH 45240 | Primarily office, shop and meetings, with occasional site visits as needed

Special Requirements: OSHA 10

Openings: Open-ended. Send as many candidates as possible until the hiring manager says stop. He prefers to go one at a time, so this may be a continuous need.

Interview Process: Two rounds, both preferably onsite, with the second definitely onsite

Pay Rate: $35 to $45/hr band. Candidates who hit well above the experience criteria can be submitted above the band, with approval to exceed $45/hr for a strong candidate.

Reports To: Jason Welte, Lead Project Coordinator

Top Required Skills

1. Practical mechanical construction and installation knowledge, including piping, HVAC and constructability
2. Attention to detail and a process-oriented approach, able to follow and hold a repeatable process
3. Confidence participating in coordination meetings and making coordination decisions

Requirements

• Practical mechanical construction or installation experience, with piping, HVAC and constructability knowledge that outranks modeling experience
• Ability to participate confidently in coordination meetings and make coordination decisions
• Ability to read and interpret drawings
• Experience coordinating work across field, fabrication and project teams
• Strong attention to detail with the ability to follow and maintain repeatable processes
• Strong organization, follow-through and computer competence, with the ability to manage issues through resolution
• OSHA 10

Plusses

• Superintendent or field leadership experience
• Mechanical or utility fabrication experience
• BIM or model-review familiarity (TP can teach the software)
• Revit experience

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Role Overview: Serves as a coordination point between the modeling teams, the fabrication shop and field installation teams. This search is construction and installation first. Practical mechanical construction knowledge, including piping, HVAC and constructability, outranks modeling. The role supports the modelers and makes sure fabrication is correct. The primary goal is making sure fabricated material reaches the jobsite on time, is built correctly, and can be installed efficiently. BIM and model-review familiarity is helpful, and the software can be taught, while construction knowledge takes longer to build. The role is highly trainable, so strong aptitude, attention to detail and practical field knowledge are more important than having held the exact title previously.

Team Environment

• Reports to the Lead Project Coordinator
• Works closely with Project Coordinators, BIM and modeling teams, fabrication personnel and field teams
• Project Coordinators responsible for modeling report separately through the VDC organization
• Significant in-house knowledge and training are available
• Primarily office, shop and meetings, with occasional site visits. This is not full-time field work.

Core Responsibilities

• Coordinate the modelers, fabrication and field teams
• Participate confidently in coordination meetings and make coordination decisions
• Support the modelers and make sure fabrication is correct before it is released
• Review fabrication and installation requirements for coordination issues
• Track RFIs, changes, resizes, work orders, material readiness and release accuracy
• Confirm field conditions and utility coordination when site visits are required
• Maintain repeatable processes and follow work through completion
• Identify issues early to prevent fabrication or installation delays
• Take coordination workload off senior technical staff so they can focus on drawing and modeling

Typical Day

• Coordinate with the BIM and modeling teams on upcoming fabrication needs
• Spend time on the fabrication floor reviewing progress and resolving questions
• Track material and fabrication status against project needs
• Review changes, RFIs, configurations and field coordination issues
• Visit project sites when needed to assess utility and installation coordination
• Follow up with teams to make sure material is correct and ready when needed

Ideal Candidate Background: A mechanical or piping superintendent with strong installation experience who wants to move into an office and shop based coordination role is the primary target. The strongest candidate understands field installation, knows how fabrication decisions affect installation, and has the detail discipline to manage the process through fabrication and delivery.

Task Breakdown and Workflow: Modeler support | Fabrication planning | Shop coordination | Field installation coordination | Coordination meetings | Change orders and RFIs | Material readiness | Site visits | Issue resolution

Performance Indicators: Fabrication delivered on time | Fabrication accuracy | Fewer field installation issues | Process consistency | Effective coordination between modeling, fabrication and field teams

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Hiring Manager Intake, 11/5/26 (Jason Welte, Lead Project Coordinator)

Openings: Open-ended. Send as much as you can until he says stop. He likes to go one at a time.

Interview process: Two rounds, both preferably onsite, with the second definitely onsite.

Reports to: Jason Welte, Lead Project Coordinator. The Project Coordinators who do the modeling sit under Christian Kline, VDC Manager. Separate line.

What the role really is: A construction and installation first coordinator. Mechanical construction, piping, HVAC and constructability knowledge outrank modeling. The hire must make decisions and participate confidently in coordination meetings, support the modelers and make sure fabrication is correct. Primarily office, shop and meetings, with occasional site visits, not full-time field work.

Training: BIM can be taught. Construction knowledge takes longer.

Context on the work: TP operates in large-scale utility, industrial and commercial spaces, so tolerances and piping and mechanical configuration are more stringent than typical commercial work. They fabricate everything in house and ship from there, and carry little stock. They don't do their own design, they draw off the engineer of record's design for each project, but they do own change orders, configurations, resizes and RFIs.

Top 3 Required Skills

1. Practical mechanical construction and installation knowledge, including piping, HVAC and constructability
2. Attention to detail and a process-oriented approach
3. Confidence participating in coordination meetings and making coordination decisions