Position: Project Coordinator

Reports to: Director of Project Management 

Department: Project Management 

Status:  Regular Full Time Position – Exempt/Salary

Position Value Proposition:

With minimal supervision, the Project Coordinator assists in managing the flow of technical information between the GrayWolf Project Management team, customers, and subcontractors and vendors, while developing critical relationships with internal and external clients, through verbal and written communication.

Core Responsibilities:

• Reviews design drawings for accuracy and completeness, and coordinates resolution of discrepancies and/or missing information with customers, design team, other trades, detailing, shop, & field as may be necessary.
• Coordinates project sequencing and basic detailing job setup including advance bills and shop and erection drawings.
• Provides technical instructions and guidance to steel detailers in preparing shop drawings per project requirements and standards.
• Monitors project schedules regarding submittals, approvals, and shop fabrication releases. Identify and communicate possible delays or problems to project management team.
• Organize detailing RFI process through formal RFI to customer and informal RFI’s with the engineer, architect, and general contractor. Facilitates and fulfills other documentation efforts and duties and as may be required. 
• Distribute and route drawings. Partner with Document Control to avoid delays and maintain logs. 
• Act as a liaison between shop, field, and detailers to resolve fabrication and erection difficulties.
• Maintains daily communication with Project Manager, Sr. Project Manager or Vice President on progress of areas of responsibility.
• Provides assistance to the Project Management Team in achieving successful project results.
• This position requires travel to design and coordination meetings, fabrication facilities and job sites.
• Coordinates the detailing efforts of various common subcontractors. 
• Serve as a direct link between Detailers, Project Managers, and other production departments, and customer, other contractors, and Design Team as may be required.

Core Competencies:

• Approachability - Is easy to approach and talk to; spends the extra effort to put others at ease; can be warm, pleasant, and gracious; is sensitive to and patient with the interpersonal anxieties of others; builds rapport well; is a good listener; is an early knower, getting informal and incomplete information in time to do something about it.
• Conflict Management - Steps up to conflicts, seeing them as opportunities; reads situations quickly; good at focused listening; can hammer out tough agreements and settle disputes equitably; can find common ground and get cooperation with minimum noise.
• Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Drive for Results - Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
• Functional Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Interpersonal Savvy - Relates well to all kinds of people—up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high-tension situations comfortably.
• Planning - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
• Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
• Written Communications - Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.

Education/Training

High School Diploma or GED required. Associates degree or training from an approved and accredited technical school in engineering or detailing/drafting may substitute for two (2) years of the required experience. A Bachelors Degree from an accredited college or university in 

Construction Management, Structural/Civil Engineering, or Business may substitute for 3 years of the required experience.

Work Experience

At least five (5) years related experience in the coordination of structural steel projects. 

Specialized Knowledge 

Ability to read and interpret shop and design drawings. General understanding and knowledge of basic drafting skills, 3D modeling software/Tekla practices, fabrication and erection standards, standard technical terminology, common structural steel practices, and drafting room procedures. 

Software, Technology and Equipment used

Personal Computer; phone; Computer Software includes: MS Windows 7, MS Office Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system. 

Work Environment

Position requires as many hours needed to fulfill the daily and weekly obligations required to carry out the functions. Working long days including evenings and weekends can be required for this position. Position requires frequent out of state air/road travel as needed and required. A clean driving record will be required due to required road travel. Current and valid driver’s license and proof of acceptable insurance is required. 

This position is generally indoors in a climate controlled office. However, frequent visitations to the outdoor plant facilities will be required. Travel time is up to 50%. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.