Job Description
Job Overview:
Position Title: Project Coordinator
Compensation: Full-time, Exempt, commensurate with experience.
Company Information:
ARG is the longest continuously operating refinery in North America dating back to 1881. Privately held, the employees and leadership pride themselves on offering competitive pay, generous benefits and a supportive culture of growth and learning. In addition to a 401k retirement plan to which the company makes matching contributions, ARG offers participation in an Employee Stock Ownership Plan (ESOP) to qualified employees, through which they share in the profits of the company.
Scope & Responsibilities of Project Coordinator: (Not limited to)
The Project Coordinator supports the development and execution of refinery engineering and capital projects beginning in the Front-End Loading (FEL) phase through construction and startup. This role coordinates work between engineering, operations, maintenance, safety, environmental teams, and contractors to ensure projects are executed safely, on schedule, and within scope. Responsibilities include supporting early project definition and scope development, assisting with preliminary cost estimating and planning activities, maintaining project documentation and cost tracking, coordinating procurement and equipment deliveries, and supporting project reporting. During project execution, the Project Coordinator helps coordinate engineering deliverables, contractor activities, and field construction work while working with engineering, operations, and maintenance teams to help resolve project execution issues and keep work progressing according to project schedules and refinery operating requirements. Under minimal supervision, this position reports to the Director of Project Engineering.
- Support Front-End Loading (FEL) activities including early project definition, scope development, preliminary cost estimating, and schedule development.
- Coordinate activities between engineering, operations, maintenance, safety, environmental teams, and contractors during project development and execution.
- Track engineering deliverables, contractor work, and procurement milestones to ensure project work progresses according to plan.
- Maintain project documentation including scope definition, schedules, cost tracking, procurement status, and engineering deliverables.
- Assist with development of project cost estimates and support capital project planning activities.
- Prepare regular project status reports summarizing milestone progress, scope changes, budget impacts, labor utilization, and contractor safety metrics.
- Serve as Change Coordinator for Management of Change (MOC) requests and track required documentation and approvals.
- Initiate and track purchase requests related to project work and assist with resolving invoice discrepancies.
- Coordinate equipment deliveries and verify materials received meet project specifications.
- Assist with development of construction work scopes and coordinate with field personnel and contractors during project execution.
- Identify project execution issues and coordinate with project stakeholders to help resolve them.
- Reinforce refinery safety expectations and procedures with contractors and project team members.
Benefits Available to Project Coordinator:
- Health Insurance including Medical, Dental, Optical & Prescription
- Health Savings Accounts & Flexible-Spending Plans
- Life, Accident and Critical Illness Insurance Options
- Short & Long-term Disability Coverage
- Escalating Paid Vacation Plans
- Paid Holidays & Personal Days
- Education & Employee Assistance Plans
- Employee Stock Ownership & 401 (k) Plans
Education & Experience for Project Coordinator:
- High School Diploma with associate degree in a technical field or 10 + years related work.
- High school diploma required; associate degree in a technical or engineering-related field preferred.
- Minimum five (5+) years coordinating projects, construction work, or engineering-related activities.
- Experience working in an industrial, manufacturing, chemical, or refinery environment preferred. PMP certification or project management training desirable.
- Proficient in Microsoft Office applications Access, Excel, Word, and Outlook as well as other applicable software.
- Must possess and maintain a valid motor vehicle driver’s license.
- Experience supporting engineering projects, capital projects, or construction coordination preferred.
- Ability to communicate effectively with engineering teams, contractors, and refinery personnel.
Successful completion of all company mandated and job-related training programs.
Physical & Cognitive Demands of Project Coordinator:
COGNITIVE DEMANDS: Meet deadlines, focus attention, work independently, independent judgments, work with a team, communicating, reading comprehension, critical thinking/troubleshooting.
PHYSICAL DEMANDS: seeing, speaking, hearing, sitting, walk/climb, stand/reach, listen, writing, driving, keyboarding, Working in extreme heat/cold. Push/pull/lift/carry 25 pounds.
Additional Notes:
This position, as well as every other position at American Refining Group, is required to conduct their work at a high level of safety and quality performance. We require our employees to adhere to safety policies and procedures and expect they will help and encourage colleagues to do so as well. Our goal is to strive for a Zero-Incident environment that is a benefit to our employees and community. Our commitment to safety is identified as one of our core values: “Safety is our Compass”. Employees are expected to understand and operate under current Process Safety Management guidelines in accordance with their role. Adherence to our Refinery Conduct of Operations in refinery and safety-sensitive functions is critical to our ongoing commitment to reliable operations.
American Refining Group, Inc. executes and maintains an ISO certified Quality Management System to meet specified customer requirements for product performance, safety, and service.
Employees are expected to understand and operate under the guidelines of the Quality Management System while executing the functions of their position.
ARG culture promotes ongoing training and mentoring that is intended to be a developmental partnership for all (employees are subject to ongoing performance reviews and feedback).
This is not a job bid - external recruiting is being conducted concurrently with internal posting. Applicants will be selected based on qualifications and a job interview; final selection will rest solely with the Company.
Qualified individuals must be able to perform essential job functions with or without reasonable accommodation.
The above statements are intended to describe the general nature and level of work being performed; they are not to be construed as an exhaustive list of all responsibilities.
EEO Employer –ARG is committed to providing reasonable accommodation in our recruiting and employment practices. If assistance is needed to participate in the application or interview process, or to perform essential job functions, please contact Human Resources.
