Job Description

• Project Assistant (PERM)Location:

** Boston, MA

Salary

: $55 - 65K**

• HYBRID schedule

  Position Summary:

  The Project Assistants are members of the practice support team and provide primarily administrative support to PCD personnel. This position provides a foundation for working within a law firm practice, and Project Assistants with experience, and growth of skills, could have an opportunity to move into a more senior role providing direct legal support for timekeepers.

  Responsibilities:

  • Assist with maintaining client files and records – both virtual and hard copy
  • Answer, screen, and forward telephone calls; assist and provide information, as appropriate
  • Proactively manage contacts in Outlook and firm's contact management system
  • Make travel arrangements for attorneys and clients
  • Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, audio/visual equipment and food, as needed
  • Enter tasks, dates and deadlines into the firm's docketing system
  • Submit requests for invoice payments, checks, and expense reimbursements for the department and Trust Operations Department
  • Create, edit, format and proofread documents
  • Handle incoming mail (open, date stamp, virtually file and route)
  • Assist with preparation and filing of court documents
  • Make copies and scan document projects
  • Assist with assembly of legal documents and tax filings
  • Register attorneys for seminars, CLEs, and annual memberships
  • Assist with filing, mailing and other projects
  • Assist with tasks relating to the Trust Operations department including brokerage account downloading and check requests
  • Assist with requests and projects across the Day Pitney footprint as part of the Project Assistant Pool and the PCD team
  • Perform other duties as assigned

  Qualifications/Requirements

  :

  • College education preferred
  • Licensed state notary, or will complete the application shortly after hire at Firm expense
  • Excellent technology skills, knowledge of Microsoft Office products, and ability to learn a number of firm and legal software applications
  • Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail), with both internal and external constituents
  • Ability to complete assignments with minimal supervision
  • Excellent time management, organization, and multi-tasking skills
  • Detail oriented; excellent proofreading skills
  • Demonstrates excellent client service skills
  • Willing and eager to undertake additional responsibilities and assist others when needed
  • Ability to be reliable, flexible and adaptable in a variety of situation
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