Job Description
Job Overview:
Job Title: Plant Administrator
Summary: As a Plant Administrator, you will be responsible for all day-to-day internal and external customer interactions, greeting visitors, coordinating shipping/receiving, and to provide full time administrative and customer support for a plant with 20-35 Team Members. You will report directly to the Plant Manager and be the liaison between the plant, customers, vendors and our corporate team.
- Process weekly payroll
- Maintain hourly attendance records
- Answer phones -Customer Service is essential
- Record Accounts Payable/Receivables transactions
- Reconcile daily Inbound/Outbound Shipments
- Process employee documentation: new hire information, termination forms, and attendance forms, and maintain personnel files
- Support all aspects of service to the customer
- Open new accounts
- Receive and process Purchase/Sales Orders
- Resolve any product or service problems
- Communicate and coordinate with manufacturing plants, sales, and accounting departments
- Ensure that all documentation is current and correct
- Prepare product and service reports
- Route and dispatch drivers
- All other duties assigned by management
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Minimum 2 years Accounting Software experience
- Minimum 2 years ERP software experience, Dynamics/Great Plains experience a plus
- Minimum 1 year experience with electronic time keeping/clock systems
- Minimum 2 years payroll systems experience, ADP experience a plus
- Excellent computer/software skills (excel, word, PDF, etc)
- Must be organized, a self-starter with excellent problem-solving skills and able to work in a fast-paced environment
- Must be able to multitask and accommodate multiple requests effectively
- Must maintain professional demeanor as this position is the first point of contact
- Must communicate effectively in English both verbally and in writing
Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Office Suite and spreadsheet software.
Education/Experience:
GED or High School diploma required. Bachelor’s degree, equivalent, or equivalent combination of education and experience preferred.
Knowledge, Skills, and Other Abilities:
- Time management skills
- Oral and written communication skills
- Analytical and problem-solving skills
- Strong consulting skills
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to see color.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level varies based on the work environment.
DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be
an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
