Job Description

Eye 4 Group is seeking a detail-oriented and personable Permit & Office Coordinator to join our team. If you're organized, a strong communicator, and enjoy variety in your day-to-day work, we want to talk to you.

You'll play a dual role here - managing the permitting process for our sign projects while also serving as a front-line point of contact for clients and supporting general office operations. No two days look the same, and the work you do directly impacts projects that will be visible across Indiana and the country.

WHY JOIN EYE 4 GROUP?

• Competitive Pay: $22–$28 per hour, based on experience.
• Perks: Benefits package (PTO, health insurance, retirement plan), profit sharing bonus, and bonus per successfully obtained permit.
• Meaningful Work: Your efforts move real, creative projects forward - from application to approval.
• Variety: Split your time between permitting, client communication, and office coordination.
• Team Culture: Positive, hardworking, and fun environment where we take pride in doing things right.

WHAT YOU'LL DO

• Obtain and review permitting standards from local permit offices for sign projects nationwide.
• Read and interpret local building codes to identify requirements and restrictions for each project.
• Communicate code requirements and restrictions to the Sales, Project Management, and Design teams.
• Complete and submit permit applications with all required documents in a timely manner.
• Work with customers to gather documents needed for permit applications.
• Persistently follow up with local permit offices and customers to track status and move projects forward.
• Coordinate inspections when required by local municipalities.
• Answer inbound calls and serve as a professional, friendly point of contact for clients.
• Support general office and administrative needs as required.
• Maintain organized records across multiple active permits and projects simultaneously.

WHAT WE'RE LOOKING FOR

• Strong communicator - equally comfortable on the phone with a client or a government permit office.
• Highly organized with the ability to manage multiple projects and deadlines without dropping the ball.
• Patient, persistent, and professional when navigating bureaucratic processes.
• Ability and willingness to learn local building codes and sign permitting requirements.
• Comfortable reading site maps, design proofs, and project specifications.
• Proficient with Microsoft Office; experience with Adobe Creative Suite a plus.
• Self-motivated and able to work with minimal supervision.
• Adaptable and calm in a fast-moving, deadline-driven environment.
• Positive attitude and team-first mindset.
• Prior permitting, office coordination, or administrative experience preferred but not required.

ABOUT EYE 4 GROUP

Founded in 2014, Eye 4 Group is a full-service sign and branding company serving Indiana and surrounding states. We specialize in interior/exterior signage and monument signs for commercial and multi-tenant properties, following our D.C.I. Process (Discover – Create – Implement) to deliver outstanding results.