Job Description
Job Overview:
The Payroll & HR Coordinator provides hands
‑on administrative support for both payroll and human resources functions. This role plays a key part in ensuring accurate payroll processing while also supporting HR operations, including employee paperwork, onboarding, offboarding, and new hire orientations. The position requires strong organization, attention to detail, and the ability to handle confidential information with professionalism.
Responsibilities:
(Other duties may be assigned)
Assist with the preparation and processing of payroll for hourly and salaried employees, ensuring accuracy and timeliness
Maintain payroll records and documentation in accordance with record retention guidelines
Generate monthly, quarterly, and ad
‑hoc payroll reports for management, finance, and audit purposes
Processes 401k updates and runs bi-weekly 401k reports
Update HRIS systems with employee data changes, including new hires, terminations, status changes, job updates, and manager assignments
Support onboarding activities, including new hire paperwork, system setup, file creation, and tracking document completion
Coordinate and assist with new hire orientations, including scheduling, materials preparation, and checklist completion
Assist with offboarding processes, including termination paperwork and documentation
Provide general administrative support related to payroll and HR operations as needed
Travel:
< 10%; occasional travel to the Chicago, IL Merchandise Mart location
Qualifications
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Proficient with Microsoft Office Suite and general computer functions
Experience with or the ability to quickly learn payroll management, human resource information systems (HRIS), and similar computer applications.
Excellent organizational and time management skills with the ability to prioritize and multi-task.
Confidentiality: Proven ability to handle sensitive personal and financial data with discretion.
Physical Demands
While performing the duties of this job, the employee is regularly required to: sit for prolonged periods; repetitive motion of hands/wrists/fingers; concentrate and repeat the same physical or mental activities over and over; think analytically and be exact or highly accurate; make decisions such as to identify complex problems, develop options and implement solutions; work in a team; ability to maintain regular, punctual attendance consistent with the ADAAA, FMLA and other federal, state and local standards; pay attention to and remember details; communicate effectively including active listening to understand points being made, and asking appropriate questions and not interrupting inappropriately; speak to convey information effectively; write to communicate effectively as appropriate for the needs of the audience; read to understand work related documents; move between different physical locations within and between buildings; and push, pull, carry and lift in the normal course of travel
.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Office Environment – This position operates in a professional office environment and is not exposed to adverse environmental conditions. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. No PPE is required.
Plant Environment – This position operates in a manufacturing setting and can be subject to extreme cold and hot temperatures; uneven walking surfaces with cords, tools, and other obstacles; intermittent loud noises; and dusty or dirty conditions. Required PPE includes hard hat (when required), safety glasses, earplugs, steel toe/composite boots, and fall protection.
Education and/or Experience
High school diploma or equivalent required
Associate’s degree in Business, Accounting, or Human Resources preferred
1–3 years of payroll, HR, or administrative experience preferred
Experience supporting payroll functions preferred
