Job Description

Job Title: Payroll & Benefits Specialist

Location: Beaverton, OR (Hybrid: 4 days in-office / 1 day remote + ~30% travel out of state)

Pay Rate: $70,000 - $78,000

(Depending on Experience)

Position Type: Direct Hire / Full-Time

About the Opportunity

Are you an organized, detail-oriented payroll and benefits professional looking for your next career move? A premier multi-state supply chain and distribution company located in Beaverton, OR is seeking a Payroll & Benefits Specialist to join their Human Resources team!

This is a key, high-visibility role supporting roughly 200 employees across multiple legal entities and up to 13 states. You will serve as the subject matter expert for all things payroll, timekeeping, and employee benefits in an encouraging, collaborative work environment that values accuracy, growth, and team success.

Why this Role?

• Workplace Flexibility: Enjoy a hybrid schedule with one work-from-home day each week.

• Impactful Role: Take complete ownership of full-cycle multi-state payroll and benefits operations.

• Dynamic Culture: Collaborate closely with supportive HR, Finance, and leadership teams in a modern office environment.

• Growth & Variety: Engage in diverse responsibilities spanning systems administration, vendor management, employee engagement, and travel.

Key Responsibilities

• Full-Cycle Payroll: Process regular and off-cycle payrolls for ~200 employees across 3 companies and up to 13 states, including commissions, bonuses, garnishments, and final pay.

• Benefits Administration: Oversee enrollments, changes, open enrollment, qualifying events, and terminations for medical, dental, vision, 401(k), FSA/HSA, life, and disability plans.

• Auditing & Reconciliations: Reconcile payroll registers, general ledger reports, tax liabilities, and carrier billing invoices to resolve discrepancies promptly.

• Multi-State Compliance: Maintain registrations, tax withholdings, unemployment requirements, and state/federal reporting (including W-2 and 1095-C processes).

• HRIS & Data Integrity: Maintain HRIS platforms, set up workflows, audit employee records, and assist with timekeeping tools.

• Employee Support: Serve as the go-to resource for employee and manager questions regarding pay, taxes, deductions, and benefit programs.

• Travel Operations: Travel approximately 30% (overnight/air travel) to partner locations to support payroll cycles, training, and business needs.

Qualifications

• Experience: Minimum 3+ years of full-cycle payroll and multi-state benefits administration experience required. (Supporting 150+ employees across multiple entities strongly preferred.)

• Software Skills: Intermediate to advanced Microsoft Excel skills required. Prior experience with HRIS/Payroll platforms required (ADP Workforce Now or Dayforce highly preferred).

• Education: Associate degree in HR, Accounting, Finance, or Business preferred, or equivalent experience.

• Certifications: FPC (Fundamental Payroll Certification), CPP (Certified Payroll Professional), or CEBS preferred, but not required.

• Travel Ability: Valid driver's license and ability to travel to other sites in other states up to approx. 30% of the time.

• Key Skills: Excellent customer service, strong analytical problem-solving skills, and strict discretion with confidential employee data.

You should be proficient in:

• Family and Medical Leave Act (FMLA)
• Benefits Administration
• Full-Cycle Payroll
• HRIS

Machines & technologies you'll use:

• ADP WFN
• Dayforce
• HRIS