Job Description

Job Title: Operations Coordinator

Location: Rocky Mount, NC

Company Overview:

TransTech is a leading provider of specialized infrastructure and custom-engineered equipment for diverse industries. Our expansive capacity and technical expertise enable large-scale production of complex, high-quality equipment while meeting rigorous quality and safety standards.

TransTech’s companies provide comprehensive solutions for gas and liquid processing, storage, transfer, and utilization, adhering to ASME, API, and TEMA standards to ensure reliability and precision in every project.

From individual services to full project solutions, TransTech’s teams deliver expert engineering, fabrication, construction, operations and maintenance, supporting projects nationally and internationally. We help customers achieve impactful, sustainable results with a commitment to safety, community, and environmental responsibility.

Job Summary:

The Operations Coordinator supports daily administrative and operational tasks across multiple departments. This role requires strong organizational skills and attention to detail, providing administrative support, logistics coordination, document management, and interdepartmental communication. This individual will contribute directly to the efficient operation of internal systems and help ensure smooth daily workflow across departments.

Primary Duties and Responsibilities:

• Create shipping labels and coordinate pickups (UPS/FedEx)
• Order and distribute U1A forms from the National Board
• Create item numbers and tag Job Orders (JO’s) for tank acquisitions
• Maintain and update Tank Inventory Smartsheet
• Provide data entry support for ADP/Expensify (as needed)
• Book flights for field crews
• Manage and maintain Corporate Rate records
• Maintain Licensing Smartsheet
• Request Certificates of Insurance (COIs)
• Assist with quarterly IFTA tax filings and registrations
• Support DOT reporting and visits
• Aid with Verizon account management
• Support Purchasing functions (excluding PO issuance):
• Receiving backup
• Order tracking and expediting
• Material issuance from inventory
• Handle general office operations, including:
• Ordering supplies and managing inventory
• Scanning, filing, and organizing documents
• Coordinating meals for events
• Scheduling fuel deliveries (LP/Diesel)
• Managing incoming/outgoing mail
• Arranging service for printers and scanners
• Maintaining kitchen cleanliness
• Preparing and sending holiday gifts to customers
• Perform other duties as assigned by the Supervisor

Competencies:

· Organizational Skills – Ability to multitask and manage multiple priorities efficiently and accurately.

· Communication – Strong written and verbal communication skills; able to interact professionally with internal teams and external vendors.

· Attention to Detail – Capable of handling sensitive and detailed documentation with precision.

· Problem Solving – Able to proactively identify issues and coordinate solutions with minimal supervision.

· Teamwork – Willingness to collaborate across departments and support others as needed.

· Technical Proficiency – Comfortable using Microsoft Office Suite, ADP, Expensify, and Smartsheet; able to learn new software quickly.

· Confidentiality – Trustworthy in handling financial and personnel data with discretion.

Education and Experience:

· High School diploma or GED required; Associate’s or Bachelor’s degree preferred.

· 2–4 years of administrative, operations, or coordination experience in a manufacturing, logistics, or industrial environment preferred.

· Prior experience with shipping systems, document management, and basic purchasing support preferred.

· Familiarity with Smartsheet, ADP, and general office management software a plus.

Benefits Designed to Work for You:

• Free HSA health plan or traditional PPO
• 401(k) with generous company match (Safe Harbor)
• Dental, vision, and optional coverage like accident & critical illness insurance
• HSA and FSA accounts to save on healthcare costs
• Company-paid Life, Long Term Disability, and AD&D insurance
• Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program
• Discounts on gyms, shopping & entertainment
• Health benefits kick in fast – first of the month after 30 days

Time Off
 We offer a variety of paid time off options to support rest, wellness, and personal needs:

• Paid Time Off
• Paid Holidays 
• Bereavement Leave

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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