The Office Manager is responsible for overseeing the day-to-day operations of the office to ensure efficiency, organization, and a well-functioning workplace. This role focuses on facilities coordination, vendor management, and operational support, while also serving as a key resource for basic technical troubleshooting and office systems support.

This position requires strong organizational skills, technical aptitude, and the ability to independently manage multiple priorities. The role is full-time, working 40 hours per week, with the expectation to be on site and in the office Monday through Friday (5 days per week).

Primary Accountabilities:

Office Operations Management

Oversee daily office operations to ensure efficiency, organization, and alignment with company policies
Serve as the primary point of contact for office-related needs and inquiries
Maintain office systems, processes, and procedures to support smooth operations
Coordinate with property management for facility maintenance and repairs
Manage office access, security coordination, and visitor logistics as needed

Vendor & Inventory Management

Maintain inventory of office supplies, kitchen items, and essential materials
Coordinate with vendors for services such as office supplies, equipment, and maintenance
Process office-related invoices and track expenses as needed

Technical & Systems Support

Provide basic troubleshooting for office technology, including printers, conference room equipment, and general IT-related issues
Partner with IT support teams to resolve escalated technical problems
CompTIA A+ entry-level IT certification is a plus.
Assist with setup and maintenance of office equipment, workstations, and meeting spaces
Support employees with common technical issues to minimize workflow disruptions

Facilities Coordination

Ensure the office environment is clean, safe, and fully functional
Monitor and report facility-related issues, coordinating timely resolution
Maintain schedules or logs for office usage, visitors, or shared spaces as needed

Additional Responsibilities:

Assist with general purchasing functions.
Create and provide necessary reporting on relevant activities as needed.
Continue to grow skill sets with available tools and resources to advance capabilities.
Perform other duties as assigned
Comply with all company policies and standards

Required Qualifications:

Associate’s degree required; Bachelor’s degree preferred
3–5 years of experience in office management or related roles
Strong organizational and time management skills
Ability to work independently and manage multiple priorities
Demonstrated technical aptitude with the ability to troubleshoot common office technology issues
Proficiency in Google Suite and standard workplace tools
Strong attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong interpersonal and customer service skills

Key Competencies:

Highly organized and detail-oriented
Self-motivated and proactive
Strong problem-solving and technical troubleshooting skills
Reliable and resourceful
Professional and service-oriented
Comfortable operating in a dynamic environment

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Duties responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

While performing the duties of this job, the associate is:

● Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.

● Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.

● Regularly required to stand, kneel or stoop, and lift and/or move up to 25 pounds.

● Regularly required to view items at an extremely close range and must be able to adjust and readjust focus.

● Regularly required to remain in a stationary position.

Occasionally: Job requires this activity up to 33% of the time

Frequently: Job requires this activity between 33% - 66% of the time

Regularly: Job requires this activity more than 66% of the time

As an Inmar Associate, you:

● Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.

● Treat clients and teammates with courtesy, consideration and tact; you also can perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.

● Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.

● Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.

● Understand that results are important and focus on turning mission into action to achieve results following the principles of agile, dynamic execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.

● Support a safe work environment by following safety rules and regulations and reporting all safety hazards.

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At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.

Eligible associates have access to:

Medical, Dental, and Vision insurance
Basic and Supplemental Life Insurance options
401(k) retirement plans with company match
Health Spending Accounts (HSA/FSA)

We also offer:

Flexible time off and 11 paid holidays
Family-building benefits, including Maternity, Adoption, and Parental Leave
Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning
Wellness and Mental Health counseling services
Concierge and work/life support resources
Adoption Assistance Reimbursement
Perks and discount programs

Please note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.

We are an Equal Opportunity Employer, including disability/vets.

Recruitment Fraud Notice: Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in our full notice.

This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.