Job Description

**Werko Machine Company Office Manager Job Description

**

**Job Title:

** Office ManagerLocation: Pennsauken, NJReports To: PresidentEmployment Type: Full-Time

**Job Summary

**

We are seeking a skilled Office Manager to join our precision machine shop. The ideal candidate will be responsible for managing orders from entry to completion, maintaining vendor + customer relationships and supporting HR administrative tasks. A background in the manufacturing industry is preferred.

**Key Responsibilities

**

• Manage day-to-day office operations including scheduling, correspondence, office supplies orders and front-desk functions

• Process and track customer orders, work orders, and job travelers from intake through delivery

• Coordinate with shop floor supervisors to communicate job status, deadlines, and priority changes to customers

• Maintain vendor and supplier relationships; issue purchase orders and reconcile invoices

• Perform accounts payable/receivable functions, billing, and basic bookkeeping (QuickBooks or similar)

• Prepare quotes, packing slips, shipping documents, and certificates of conformance

• Manage inventory records for customer parts

• Maintain employee records, assist with onboarding, and support HR administrative tasks

• Ensure compliance documentation is current (safety records, fire inspections, etc)

• Serve as the primary point of contact for incoming calls, emails, and walk-in customers

**Qualifications

**

• 5+ years of office management or administrative experience, preferably in a manufacturing environment (familiarity with tolerances, materials, machining processes, blueprints / drawings)

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with ERP or shop management software

• Experience with bookkeeping software (QuickBooks preferred) and basic accounting principles

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced shop environment; leaves desk clean at end of the day

• Excellent written and verbal communication skills; comfortable interacting with customers, vendors, and shop staff

• High school diploma or equivalent required; associate's degree or higher in business or related field preferred

**Working Hours

**

• Monday to Friday, 7:30 AM - 4:00 PM

**Compensation

**

• $28 – 33 Per Hour

• Pension plan / 401 K

• Life Insurance

• 2 weeks PTO / sick leave

• End of year bonus

• Heath insurance

• Vision plan

You should be proficient in:

• Leadership / People Management
• Bachelor's Degree
• Standard Operating Procedures (SOPs)

Machines & technologies you'll use:

• ERP Software
• Accounting Software (Quickbooks)