Job Description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Occupancy Planner will need to have a great knowledge in Corporate Real Estate. In this role, you will prepare and update project status reports on actual

seat demand versus projected seat demand at the building level, reporting out on the current supply and capacity, and forecast inventory changes as required.

The Occupancy Planner will be charged with assembling, updating, and reporting the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies from top-down projections, as well as track and report actual seat demand at the group level.

The Occupancy Planner will be assisting with the development of migration plans and sequencing of group-level moves as well as facilitate and/or resolve planning issues identified in customer planning meetings. They will ensure that planning is aligned with corporate guidelines, and that all scenarios follow established workplace design standards. They will recommend, educate, and enforce space policies/standards, procedures and protocols and notify the client of customer requested exceptions. The Occupancy Planner will get familiar with space utilization methods and presenting utilization data to drive productive space, as well as ensuring that data is well documented and up to date on presentations and in our CAFM system for your projects.

Key Responsibilities

To be successful in this role, you should be able to ensure accurate reporting of information, and foster critical relationships between various individuals and organizations communication channels will exist with:

• Corporate Real Estate to review and resolve planning forecast requirements, concerns and issues for your assigned buildings, and neighborhoods.
• Foster relationships and partner with business unit admins and points of contact to collect headcount forecasts and resolve headcount forecast discrepancies between leadership's numbers and those collected at the group level in a proactive and timely manner.
• Build stack plans and PowerPoint presentations specific to building details needed to support Strategic Planning and Sr. Planners.
• Be meticulous about details and data
• Project management to review planning strategies that drive construction projects and support implementation of these projects
• Move coordination and facility management teams to review and approve moves, develop migration plans and conduct facility audits; and ensure accuracy
• Other members of the occupancy planning team to ensure cross campus/portfolio strategy plans are developed

Required Knowledge, Skills & Abilities

• Strong interpersonal skills with an ability to interact with executive level external and internal clients

• Excellent communication and storytelling skills are important – both written and spoken
• Ability to work independently, multi-task, and manage time to meet deadlines.
• Strong prioritization, organizational skills, and agility
• (move to this section) Proven ability to use advanced skills in Microsoft Excel (pivot table, vlook-up, cell calculations)
• Ability to read architectural floor plans and perform basic AutoCAD functions
• Proven presentation skills with PowerPoint to tell a story
• Ability to read complex occupancy data and report out results
• Strong team player

Qualifications

• Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required
• Minimum of 3 – 5 years of experience in space planning, interior design, or architecture of corporate office environment.
• Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations is highly desirable.
• CAFM system experience (Archibus experience is desirable)

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.