Job Description

Job Title: Accounts Payable Specialist

Company: Metalforms

Location: Beaumont, TX

Company Overview:

TransTech is a leading provider of specialized infrastructure and custom-engineered equipment for diverse industries. Our expansive capacity and technical expertise enable large-scale production of complex, high-quality equipment while meeting rigorous quality and safety standards.

TransTech’s companies provide comprehensive solutions for gas and liquid processing, storage, transfer, and utilization, adhering to ASME, API, and TEMA standards to ensure reliability and precision in every project.

From individual services to full project solutions, TransTech’s teams deliver expert engineering, fabrication, construction, operations and maintenance, supporting projects nationally and internationally. We help customers achieve impactful, sustainable results with a commitment to safety, community, and environmental responsibility.

Job Summary:

The Accounts Payable Specialist is responsible for providing support to the accounts payable department. This role involves processing invoices, ensuring accurate and timely payments, reconciling accounts, and maintaining records. The ideal candidate will have strong attention to detail, excellent organizational skills, and a process improvement mindset.

Essential Duties and Responsibilities:

• Invoice Processing
  1. Review, code, and enter invoices into the accounting system.
  2. Ensure accuracy of invoice data and appropriate approvals.
• Vendor Management
  1. Maintain and update vendor records.
  2. Communicate with vendors regarding payment status, discrepancies, or issues.
  3. Resolve vendor inquiries and disputes professionally and promptly.
• Payment Processing
  1. Verify invoices for accuracy and proper authorization.
  2. Prepare and process payments (check runs, ACH, wire transfers).
  3. Monitor payment schedules to ensure timely payment and avoid late fees.
• Account Reconciliation
  1. Reconcile AP ledger accounts to the general ledger.
  2. Match invoices to purchase orders and receiving documents.
• Expense Reports
  1. Review and process employee expense reports.
  2. Ensure expenses are properly documented and compliant with company policy.
  3. Monthly reconciliation of credit card transactions.
• Month-End Closing
  1. Assist with month-end close by preparing journal entries related to payables.
  2. Accrue expenses as needed and ensure accurate financial reporting.
• Audit Support
  1. Prepare documentation and reports for internal and external audits.
  2. Ensure compliance with company policies and procedures.
• Process Improvement
  1. Identify and suggest improvements to AP processes.
  2. Help implement automation tools or new accounting software features.
• Reporting
  1. Generate AP aging reports and other ad-hoc financial reports.
  2. Track outstanding payables, credits, and prepayments.
• Perform other related duties as assigned.

Education and/or Experience: 

• High school diploma or equivalent is required (Associate’s or Bachelor's degree is a plus)
• Five or more years Accounts Payable experience in a manufacturing company is required.
• Experience with ERP systems is desirable, Infor Visual experience a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Personal Attributes / Skills:

• Possess the highest level of integrity and ethics.
• Must be dependable and trustworthy. 
• Continuous improvement orientation / process improvement mindset.
• Willing to embrace change and able to implement change.
• Attention to detail and high degree of accuracy.
• Must possess a sense of urgency, a strong work ethic and results orientation.
• Ability to interact with all levels of vendor and plant associates and work in a team-oriented environment with a customer service mindset.
• Ability to work independently with minimal supervision.

• Be able to meet deadlines and be able to prioritize self and Team to meet the Company’s expected delivery times.

• Good planning and organization skills combined with strong written and oral communication skills.

Benefits:
Employee benefits include the following, although the costs and coverage may change over time and participation may be based on achieving a certain minimum number of hours worked:

• Competitive Paid Time Off.
• 401K with Safe Harbor Match - 100% of your first 3% contribution and 50% of your contributions on the next 2% of salary deferral.
• Employer-sponsored life insurance, long-term disability, and AD&D.
• Group health insurance.
• Group dental and vision insurance

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.