Job Description
Job Overview:
Position Title:
Mechanical Engineering Administrative AssistantJob Group:
Professional & ScientificRequired Minimum Qualifications:
High school diploma or equivalent and 3 years of related experiencePreferred Qualifications:
Experience providing administrative support in a higher education or professional office setting.Front-facing customer service experience
Experience coordinating, scheduling, and managing logistics for medium to large events
Familiarity with Workday or similar workforce management system
Job Description:
Are you someone who enjoys keeping things organized, helping others, and making sure the day runs smoothly? The Department of Mechanical Engineering in the College of Engineering is looking for a dependable and detail-oriented Administrative Assistant II to support our faculty, staff, and students.
If you like variety in your work and being the go-to person for getting things done, this could be a great fit for you.
What You’ll Do:
- Keep the office running by managing supplies, mail, shared equipment, and classroom support.
- Support student workers by tracking time, correcting records, and communicating with HR, payroll, and faculty.
- Coordinate events by arranging catering, booking rooms, and handling logistics for everything from small meetings to department celebrations.
- Manage access and tech needs, including key distribution and phone/data line requests.
- Assist faculty committees with scheduling, tracking outcomes, and preparing materials.
Job Details:
- Full-time, on-site position located in Ames, Iowa.
- Monday - Friday, 8:00 AM - 5:00 PM
- Occasional flexibility may be needed for event support.
About the Department:
The Department of Mechanical Engineering is a nationally respected academic unit within the College of Engineering. Known for its strong teaching, research, and student engagement, the department values professionalism, collaboration, and excellence in all aspects of its work.
Appointment Type:
RegularNumber of Months Employed Per Year:
12 Month Work PeriodTime Type:
Full timePay Grade:
PS806Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Immigration sponsorship is not available for this position.
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
