SUMMARY

Material Coordinator duties include but are not limited to material handler, forklift driver, cycle counter, and shipping/receiving clerk. This position is broken out into five (5) different levels of responsibility based on duties assigned. In general, the position will operate a forklift to move, locate, relocate, stock/restock as well as check, count, organize, incoming parts, materials and supplies to verify items and quantities received, and note damaged or defective items following standard procedures. Support production by loading and unloading material, supply various work cells with parts and product, disposition, consume, and ensure that material is properly labeled. This position can receive, prepare, ship, store, and issue materials, equipment, and other items from stockroom, warehouse, or parts yard while adhering to Astec’s standards for safety, quality, productivity and accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES (to include but not limited to)

Material Handling/Forklift Driver

Operate any material handling equipment following established safety guidelines

Assign all incoming and outgoing product with work order numbers, disposition inventory tracking software when shipping/receiving/picking and transfer organized material to designated staging area

Loads and unloads material in a safe fashion, verifies that incoming and outgoing material is free from damage.
Supply all work cells with materials and proactively anticipates needs
Process and assist all inbound/outbound, stocking, picking, and additional warehouse functions
Loading and unloading truck shipments and stocking the warehouse shelves

Receiving/Cycle Counter

Sort, count, package, label, and unpack inventory received
Ensure correct parts and materials are delivered to production cells in a timely, organized and safe manner to facilitate continuous manufacturing operations
Assists in maintaining the overall organization, security and safety of the warehouse
Break down and sort mixed product pallets for appropriate warehouse stocking
Prepare receiving bay area for in-bound shipments. Taking care to keep the receiving bay area clean, orderly, and clear of empty cartons, pallets, or debris
Receive and inspect incoming materials to determine if material meets specification on purchase orders, receive acceptable or reject damaged items, record actual quantities received, label items, and transport items to proper areas for distribution and storage
Communicate with procurement or manufacturing inventory teams to rectify damages, errors, defects, loss, or shortages
Process and assist all inbound/outbound, stocking, picking, and additional warehouse functions including inventory cycle counts and physical inventories as directed
Process return merchandise authorizations (RMAs), and dealer returns, in accordance with warehouse expectations

Shipping

Prepare orders for shipment using accepted packaging guidelines in accordance with the pick ticket, customer freight requirements, using inventory control software, and package for shipping
Count, weigh or measure items for outgoing shipments and/or provide shipping quotes
Reconcile shipping documents and make corrections as necessary to reflect accurate information. (i.e., domestic/international bills of lading, invoices, orders, pick lists and other documents for the movement, receipt, or sale of materials)
Load materials onto pallets to optimize space and best utilize freight space, pack and secure outgoing shipments with shrink wrap to protect from damage
Ship using all procurement approved carriers (FedEx, UPS, DHL, etc.)
Prepare and stage items for shipment by truck, UPS, and FedEx, ship and receive materials, verify and keep records on outgoing shipments and create bills of lading (BOLs) for shipments
Monitor and maintain product and supply inventory levels in work area, notify the supervisor when materials get to the restocking point, and stock shelves in the warehouse

General

Maintain positive, cooperative working relationships by working, interacting, and communicating with various personalities getting along with customers, vendors, co-workers and management working both individually and as part of a team; display professional attitude; complies with company dress code.
Follow and actively support all company policies and procedures, to include a primary emphasis on safe operations
Follow Affirmative Action and Equal Employment Opportunity program guidelines at all times
Follow proper safety procedures at all times
Wear personal protective equipment as required
Document assigned tasks as required
Perform work according to supervisor's directives when requested
Follow and actively support all company policies and procedures, to include a primary emphasis on safe operations
Clean work area daily
Perform other duties as assigned

SUPERVISORY AUTHORITY

None

INTERNAL CONTROLS AUTHORITY

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE REQUIRED (may include but not limited to)

Experience/Knowledge

See minimum requirements for each level below

Education

High school diploma or general education degree (GED)

Job-related Skills and Abilities

Interpersonal written and verbal communication and comprehension skills when interfacing continuously with Production employees, Lead/Supervisors, and Service and Supply Chain departments
Express criticisms and concerns in a way that promotes teamwork and a positive work environment.
Effectively multitask, handle a high volume of work independently, meet production line work requirements consistently, task/detail-oriented to ensure inventory accuracy, and handle multiple distractions while maintaining a focus on goals of department
Flexible and adaptable in coping with pressures, deadlines, and rapidly changing situations to meet frequent changing demands for parts on the production line
Continue to grow lean knowledge and use the tools to identify and assist with continuous improvement

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to print and speak in simple sentences

Mathematical Skills

Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals in US standard systems and apply to practical situations
Knowledge and understanding of US standard measurements

Reasoning Ability

Ability to apply understanding to carry out detailed but uninvolved written or oral instructions
Ability to effectively deal with problems which involves a few concrete variables in standardized situations

OTHER REQUIREMENTS

Eighteen (18) years of age or older
Willingness to work from 10:00 am until 7:30 pm M-F if Split Shift
Willingness to work additional hours when required

Knowledge of and ability to use and influence organization's policies, standards and procedures guiding manufacturing processes
Knowledge of strategies and tools for controlling and optimizing the factors that lie between the purchase of raw materials and delivery of finished products
Knowledge of processes, tools and operational considerations for effective and efficient movement of goods and materials throughout the manufacturing cycle
Knowledge of day-to-day operations of a manufacturing plant or facility

Valid driver’s license and ability to safely operate a motor vehicle and drive between plant locations and local destinations multiple times daily if required

Required to carry $100,000/$300,000 liability insurance coverage on any personal vehicle used for company business. Mileage reimbursed through expense reports submitted to the Company's accounting department.

PREFERENCES

Overhead and jib crane operation experience

Metric knowledge and understanding

Levels of the Material Coordinator Position

Levels will be determined based on education, experience and equivalents.

Material Coordinator I

This is the training/entry level. The employee works in a learning capacity performing a range of receiving, material handling, and shipping duties while receiving close supervision by supervisor and/or MC4/5.

Two (2) years’ experience working with high-volume levels similar to 500+ work orders, 500+ purchase order lines, and/or 100+ sales order lines daily
One (1) year of experience or ability to learn how to read and interpret bills of material (BOM’s) and engineering drawings
One (1) year of experience in product distribution and warehousing with logistics and supply chain management experience, exposure to quality control or parts management at a production facility
One (1) year of forklift operation experience

Material Coordinator II

This is beginning level. The employee works in a learning capacity performing a range of receiving, material handling, shipping, and cycle count duties while receiving close supervision by supervisor and/or MC4/5.

Minimum two (2) years’ experience using inventory tracking software, product distribution, reading and interpreting bills of material (BOM’s) and engineering drawings, warehousing logistics and/or supply chain management at a production facility
One (1) year of forklift operation experience

Material Coordinator III

This is intermediate level. The employee works in a developing capacity with increased responsibility for performing a range of receiving, material handling, shipping, and cycle count duties while receiving limited supervision.

Minimum four (4) years’ experience using inventory tracking software, product distribution, reading and interpreting bills of material (BOM’s) and blueprint drawings, warehousing logistics and/or supply chain management at a production facility.

Material Coordinator IV

This is experienced level. The employee performs a full range of duties including but not limited to receiving, material handling, shipping, cycle count and inventory control duties troubleshooting problems, and using considerable independent judgment to interpret and apply work guidelines with considerable latitude to specific situations. MC4 may independently make decisions and has responsibility to mentor and train the lower level material coordinator positions and provide supervision on various duties.

Minimum seven (7) years’ experience using inventory tracking software, product distribution, reading and interpreting bills of material (BOM’s) and blueprint drawings, warehousing logistics and/or supply chain management at a production facility.

Material Coordinator V

This is senior experienced level. The employee performs a full range of duties including but not limited to receiving, material handling, shipping, cycle count, and inventory control duties troubleshooting problems, and using independent judgment to interpret and apply work guidelines with considerable latitude to specific situations. MC5 may independently make decisions in the absence of a Supervisor or Lead and has responsibility to mentor and train the lower level material coordinator positions and provide supervision on various duties.

Minimum 10 years’ experience using inventory tracking software, product distribution, reading and interpreting bills of material (BOM’s) and blueprint drawings, warehousing logistics and/or supply chain management at a production facility.

SAFETY

Astec is dedicated to a culture of Behavior Based SAFETY and a Healthy Environment!

Performs a daily safety and maintenance check on assigned equipment (including but not limited to: forklifts, truck, jib cranes and ladders; documenting those checks on the appropriate form
Makes sure equipment is being safely stored and charged at the end of every day and routine maintenance is performed as specified
Uphold all established company policies and procedures and OSHA standards applicable to the responsibilities and promotes a safe and healthy work environment
Wears personal protective equipment in accordance with training guidelines
Maintain cleanliness in designated workspace by practicing 6S principles in warehouse and parts yard to reduce safety risks and ensure a clean, well-groomed appearance for customers and employees
Constant improvement mindset – aiming to keep pushing for “Highest & Best” as well as “Safety, Quality, and Efficiency”
Attend a weekly department safety meeting