Job Description

Job Title: Accounts Payable Specialist

Minimum 5 years of Accounts Payable experience in a manufacturing environment required.

Company: Metalforms

Location: Beaumont, TX

Company Overview:

Metalforms is committed to matching the needs of our customers with products and services which provide value and can help them conserve resources, improve environmental quality to increase production, reduce and avoid down time, and assist in the development of new products.  This will be accomplished through design, fabrication, testing and maintenance of heat exchangers and related process equipment.  At Metalforms, we provide our customers with a variety of services that have helped us to become one of the leading providers of heat transfer solutions along the Gulf Coast Region.

Metalforms was recently acquired by the TransTech Group, a leading provider of custom-engineered and fabricated solutions for liquids and gas processing, storage, transfer, and utilization across a broad range of industries including energy, petrochemical, specialty chemical, renewables, biofuels, and a variety of industrial process industries.

Job Summary:

The Accounts Payable Specialist is responsible for providing support to the accounts payable department. This role involves processing invoices, ensuring accurate and timely payments, reconciling accounts, and maintaining records. The ideal candidate will have strong attention to detail, excellent organizational skills, and a process improvement mindset.

Essential Duties and Responsibilities:

• Invoice Processing
  1. Review, code, and enter invoices into the accounting system.
  2. Ensure accuracy of invoice data and appropriate approvals.
• Vendor Management
  1. Maintain and update vendor records.
  2. Communicate with vendors regarding payment status, discrepancies, or issues.
  3. Resolve vendor inquiries and disputes professionally and promptly.
• Payment Processing
  1. Verify invoices for accuracy and proper authorization.
  2. Prepare and process payments (check runs, ACH, wire transfers).
  3. Monitor payment schedules to ensure timely payment and avoid late fees.
• Account Reconciliation
  1. Reconcile AP ledger accounts to the general ledger.
  2. Match invoices to purchase orders and receiving documents.
• Expense Reports
  1. Review and process employee expense reports.
  2. Ensure expenses are properly documented and compliant with company policy.
  3. Monthly reconciliation of credit card transactions.
• Month-End Closing
  1. Assist with month-end close by preparing journal entries related to payables.
  2. Accrue expenses as needed and ensure accurate financial reporting.
• Audit Support
  1. Prepare documentation and reports for internal and external audits.
  2. Ensure compliance with company policies and procedures.
• Process Improvement
  1. Identify and suggest improvements to AP processes.
  2. Help implement automation tools or new accounting software features.
• Reporting
  1. Generate AP aging reports and other ad-hoc financial reports.
  2. Track outstanding payables, credits, and prepayments.
• Perform other related duties as assigned.

Education and/or Experience: 

• High school diploma or equivalent is required (Associate’s or Bachelor's degree is a plus)
• Five or more years Accounts Payable experience in a manufacturing company is required.
• Experience with ERP systems is desirable, Infor Visual experience a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Personal Attributes / Skills:

• Possess the highest level of integrity and ethics.
• Must be dependable and trustworthy. 
• Continuous improvement orientation / process improvement mindset.
• Willing to embrace change and able to implement change.
• Attention to detail and high degree of accuracy.
• Must possess a sense of urgency, a strong work ethic and results orientation.
• Ability to interact with all levels of vendor and plant associates and work in a team-oriented environment with a customer service mindset.
• Ability to work independently with minimal supervision.

• Be able to meet deadlines and be able to prioritize self and Team to meet the Company’s expected delivery times.

• Good planning and organization skills combined with strong written and oral communication skills.

Benefits Designed to Work for You:

• Free HSA health plan or traditional PPO
• 401(k) with generous company match (Safe Harbor)
• Dental, vision, and optional coverage like accident & critical illness insurance
• HSA and FSA accounts to save on healthcare costs
• Company-paid Life, Long Term Disability, and AD&D insurance
• Confidential support for mental health, family matters, legal concerns, and more through our Employee Assistance Program
• Discounts on gyms, shopping & entertainment
• Health benefits kick in fast – first of the month after 30 days

Time Off
 We offer a variety of paid time off options to support rest, wellness, and personal needs:

• Paid Time Off
• Paid Holidays 
• Bereavement Leave

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

#MetalForms