Job Description

Maintenance Scheduler & Inventory Clerk

Location: Greeley, CO
 Department: Maintenance
 Reports To: Maintenance Manager / Director of Operations
 Shift: Monday – Friday, 7:00 AM – 3:30 PM
 Pay: $17–$18/hr DOE

Summary

The Maintenance Scheduler & Inventory Clerk is responsible for coordinating daily and weekly maintenance schedules, managing the spare parts inventory system, and ensuring accurate documentation within the Fiix CMMS. This role plays a critical part in supporting maintenance operation by ensuring that work orders are scheduled, materials are available, and shift-to-shift communication is clear.

The position requires strong organizational and computer skills, attention to detail, and the ability to work cross-functionally with maintenance, operations, and outside vendors. This role is especially important as the facility strengthens preventive maintenance, improves parts organization, and drives continuous improvement in reliability.

Essential Duties & Responsibilities

• Schedule preventive and corrective maintenance work orders in Fiix CMMS, ensuring timely completion and proper documentation.
• Manage spare parts and critical inventory: receive, log, issue, and return parts with accuracy.
• Support 5S practices in the parts room and maintenance shop to maintain organization and efficiency.
• Track open work orders, backlog, and upcoming PM schedules; communicate priorities to maintenance leads.
• Collaborate with purchasing/vendor partners to order and expedite parts while monitoring lead times.
• Provide clear updates on inventory levels, parts usage, and orders to the Maintenance Manager and shift leads.
• Support maintenance shift handoffs by ensuring work orders and parts information are updated daily.
• Maintain organized files, records, and reports to support compliance with audits and inspections.
• Assist in capital project planning by ensuring parts are ordered and staged for installation.
• Occasionally pick up local parts when required (mileage reimbursed).

Key Attributes for Success in Transition

• Organization & Accuracy – Maintains a reliable parts system to eliminate downtime from missing or duplicate inventory.
• Communication & Coordination – Ensures shift-to-shift handoffs are smooth by keeping schedules and part records current.
• CMMS Proficiency – Effectively uses Fiix to log, track, and report work orders and inventory transactions.
• Continuous Improvement Mindset – Supports the department’s shift from reactive to proactive maintenance.
• Accountability – Takes ownership for keeping the parts room, records, and schedules audit-ready.

Experience / Requirements

• Previous inventory management experience required.
• Proficiency in Excel and CMMS systems (Fiix experience preferred).
• Strong organizational skills with attention to detail.
• Ability to communicate effectively across multiple shifts and departments.
• Valid driver’s license and reliable transportation (occasional parts pickup required).

Physical Demands

• Regularly required to sit, type, talk, and hear.

Occasionally required to stand, walk, lift up to 30 lbs, and reach with hands and arms.