Job Description

I. Accountability Objectives:  

The Maintenance Parts Clerk and Planner is responsible for managing the maintenance department’s spare parts inventory, ensuring accurate records, timely procurement, and efficient inventory control. This role also supports planning and scheduling preventive and corrective maintenance tasks to ensure optimal equipment performance and minimal downtime  

II. Specific Accountabilities:  

Inventory & Parts Management: 

• Maintain accurate inventory of spare parts and consumables using the CMMS system (Limble).
• Receive, label, and organize all parts and materials in the stockroom.
• Conduct regular cycle counts and reconcile inventory discrepancies.
• Identify minimum and maximum stock levels to avoid shortages or overstocking.
• Coordinate and place orders for needed materials, parts, and tools.
• Track and manage incoming shipments and delivery schedules.
• Maintain vendor files and update price lists and lead times.
• Ensure critical parts are always available for key equipment.
• Ensure maintenance area along with any associated trailers stay upkept and organized.

Planning & Scheduling: 

• Support the Maintenance in developing and maintaining a preventive maintenance schedule.
• Generate work orders in the CMMS system for all planned and unplanned maintenance activities.
• Assign parts and materials to work orders based on job requirements.

• Assist in tracking maintenance labor hours, equipment downtime, and work completion.
• Coordinate with production and maintenance teams to schedule work with minimal production interruption.
• Maintain historical records of maintenance activities for audits and analysis.

III. Qualifications:  

• 2+ years of experience in maintenance support, inventory control, or parts room management
• Strong organizational skills and attention to detail.
• Able to recognize opportunities for process improvements and assist with implementing them
• Self-starter with the ability to work in a team environment
• Experience with CMMS systems strongly preferred
• Effective communication, both orally and written
• Ability to lift up to 50 lbs and stand/walk for extended periods, as well as tolerate cold environments