Job Description

Essential Duties and Responsibilities:

Responsible for Purchasing:

• Process purchase orders & check requests for A/P
• Maintain Credit Card receipts and create monthly reports for Corporate
• Process payment for all driver tolls & citations for Safety Dept.
• Maintain all A/P files

Responsible for accounting for the “reload” division:

• Collection & Tracking of A/R for the reload division
• ACH & Check matching for A/R of the reload division
• Scanning/uploading documents to various programs
• Track collection & process payments for broker fee’s

Responsible for Invoicing:

• Create invoices weekly for the dry van storage (show trailers/signs)
• Maintain all A/R files

Responsible for Paper Flow:

• Direct flow of office traffic via phone and in person
• Mail & packages delivery retrieval & Distribution
• Outbound Fedex & UPS scheduling & drop off
• Misc. admin duties & projects for the GM/Office manager
• Prepare and distribute Driver paperwork
• Assist with order entry as needed
• Assist with all document management protocols

All duties and responsibilities may be expanded upon and are subject to change.

Education and/or Work Experience Requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate internally as well as externally
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary work
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• High school diploma or GED required
• Knowledge of DOT and or FMSCA rules helpfu

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the company standards

• Must be able to talk, listen and speak clearly on telephone