Job Description

**About the Role

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We are seeking a self-motivated, highly organized, and meticulous Human Resources Assistant to join our team. In this role, you will provide critical administrative and clerical support to the Human Resources Manager, ensuring smooth, compliant, and efficient daily HR operations.

This position works closely with all employees across the organization and requires an elevated level of professionalism, balancing operational structure with genuine compassion, grace, and the utmost respect for every member of our workforce. Success in this role demands an exceptional eye for detail and a deliberate approach—taking the time necessary to execute processes both efficiently and correctly. The ideal candidate functions seamlessly as part of a team, works collaboratively with the HR Manager, and is highly receptive to productive criticism to continually refine their craft.

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**Key Responsibilities

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**Safety & Compliance Leadership

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• **Oversee employee safety trainings

  **, tracking completion records and strictly enforcing compliance deadlines.

• **Facilitate and run regular safety meetings

  **, ensuring open lines of communication regarding workplace hazards and protocols.

• **Maintain a daily presence on the production floor

  **, interacting directly with employees to support an active, visible safety culture.

• **Ensure alignment with labor and safety regulations

  **, assisting in internal compliance audits and tracking database records.

• **Support employee handbook updates

  ** and administrative processing for termination/onboarding paperwork.

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**Employee Relations & Administrative Support

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• **Serve as a highly visible, trusted point of contact

  **, working closely with employees at all levels to address needs with compassion and grace.

• **Assist with managing office logistics and inventory

  **, receiving incoming packages, placing items into their designated storage areas, and distribution.

• **Support production personnel

  ** by managing the office inventory and directly providing required items or supplies to employees as needed, along with tracking inventory of said items.

• **Maintain electronic and digital employee records

  ** within the HRIS database, ensuring flawless data accuracy and strict confidentiality.

• **Respond to routine HR inquiries

  ** from staff, treating every interaction with the utmost respect and escalating complex issues appropriately.

• **Manage HR calendars

  **, schedule department meetings, and organize staff events, recognition programs, and employee initiatives.

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**Recruitment & Onboarding

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• **Coordinate job postings

  **, screen inbound resumes, and schedule candidate interviews.

• **Facilitate background checks

  ** and collect required new hire paperwork.

• **Lead new hire orientations

  ** to deliver a welcoming, seamless onboarding experience for all incoming staff.

**Payroll & Benefits Administration

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• **Support weekly payroll processing

  ** by verifying employee timekeeping and timecards.

• **Collect payroll changes

  ** and proactively communicate internal payroll deadlines to staff.

• **Assist with benefits administration

  **, helping employees navigate basic enrollment questions and ongoing processes.

• **Track PTO usage

  ** and coordinate documentation for employee leaves of absence under the direction of the HR Manager.

**Required Skills and Qualifications

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• **Experience:

  ** 2+ years of directly related Human Resources experience is strictly required.

• **Safety Expertise:

  ** Proven experience acting as a workplace safety lead or managing workplace safety compliance is required.

• **Education:

  ** High school diploma required; an Associate’s degree in Human Resources, Business Administration, or a related field is strongly preferred.

• **Technical Proficiency:

  ** Fluent with Microsoft Office Suite (especially Word and Excel), Google Drive, and SharePoint. Prior hands-on experience utilizing HRIS software is preferred.

• **Soft Skills:

  ** Exceptional organizational, interpersonal, and written/verbal communication skills, with the confidence to lead meetings and present to groups.

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**Physical Requirements and Working Conditions

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• **Active Floor Presence:

  ** Ability to walk and stand on the manufacturing/production floor daily to interact with employees.

• **Lifting & Material Handling:

  ** Ability to lift, move, and carry packages and office inventory weighing approximately 25 pounds.

• **Mobility:

  ** Bending, reaching, and organizing inventory items to place them into designated storage areas or distribute them to plant staff.

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**Key Competencies

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• **Meticulous Execution:

  ** A strong focus on precision, taking the necessary time to ensure tasks are completed correctly the first time rather than rushing.

• **Coachability & Growth:

  **¨NBSP;A team-oriented mindset, open to constructive feedback, and productive criticism to drive continuous improvement.

• **Team Collaboration:

  ** The ability to align closely with the HR Manager, operating together as a unified team while successfully taking independent ownership of daily routines.

• **People-First Mindset:

  ** The unique ability to uphold company policies while demonstrating immense grace, compassion, and respect toward all employees.

• **Unwavering Professionalism:

  ** Absolute discretion and a high degree of integrity when handling sensitive or confidential information.

• **Safety Advocate:

  ** Passion for maintaining a secure workplace and holding teams accountable to safety benchmarks.

You should be proficient in:

• Human Resources