Job Description

Brief Description

Fleet Coordinator provides support to the Fleet Management team regarding vehicle registration record keeping, data entry, fleet systems maintenance, fuel card administration, and fleet operations support. 

Detailed Description

Acts as a liaison between Corporate Fleet Management and field operations to determine vehicle and equipment needs.

Collects information and assists with fleet operation audits.

Facilitates vehicle registrations, titles, and vehicle file record keeping.

Inputs asset numbers on titles and maintains vehicle filing systems.

Maintains Vehicle Management Online (VMO) systems.

Receives, reviews, and processes company tollway tickets.

Monitors fleet mailbox and responds to inquiries in a timely manner, including on-call items.

Tracks and logs DVIR miles for tax rebate reporting.

Supports local operations with fuel card setup, maintenance, and PIN issuance.

Performs additional duties as assigned.

Job Requirements - Required Knowledge, Skills, and Abilities

Knowledge of Vehicle Maintenance Online systems and compliance requirements.

Advanced Microsoft Office skills.

Knowledge of Samsara Systems

Familiarity with accounting software.

Strong organizational, record-keeping, and customer service skills.

Ability to communicate effectively in English.

Ability to perform basic mathematical calculations.

Language Comprehension

Must understand and speak English at a level sufficient to issue, receive, and respond to both safety and operations-related directions.

Minimum Qualifications

Education: High School Diploma or GED

Experience: 2-4 years of related fleet, administrative, transportation, or operations support experience.

Additional Details

Non-Exempt, hourly Operations Support role within the DOT function. Work is generally performed under moderate supervision in a sedentary office environment and requires accurate recordkeeping and coordination across multiple locations.

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