Job Description

**Job Title: Human Resources Assistant & Front Desk Coordinator

**

**Company:

** CT PolymersLocation: In-OfficePosition Type: Full-TimeHourly Rate: $18.00 – $20.00 / hourSchedule: Monday – Friday, 7:00 AM – 3:30 PM ESTReports To: Human Resources Manager

**About the Role

**

CT Polymers is seeking a self-motivated, highly organized, and meticulous Human Resources Assistant & Front Desk Coordinator to join our team. In this role, you will serve as the face of the company while providing critical administrative, reception, and clerical support to the Human Resources Manager to ensure smooth, compliant, and efficient daily operations.

This position works closely with all employees across the organization and requires an elevated level of professionalism, balancing operational structure with genuine compassion, grace, and the utmost respect for every member of our workforce. Success in this role demands an exceptional eye for detail and a deliberate approach—taking the time necessary to execute processes both efficiently and correctly. The ideal candidate functions seamlessly as part of a team, works collaboratively with the HR Manager, and is highly receptive to productive criticism to continually refine their craft.

**

**

**Key Responsibilities

**

**Front Desk & Reception Logistics

**

• **Front Office Reception:

  ** Greet incoming guests, clients, and vendors warmly; manage incoming phone calls, routing them efficiently to the appropriate internal contact.

• **Office & Plant Inventory:

  ** Assist with managing office logistics and inventory; receive incoming packages, place items into their designated storage areas, and handle distribution. Manage plant and office inventory, directly tracking and providing required items or supplies to production personnel as needed.

**Safety & Compliance Leadership

**

• **Safety Training Compliance:

  ** Oversee employee safety trainings, managing the assignment and completion records of online modules within the ADP training portal, and strictly enforcing compliance deadlines.

• **Safety Meetings:

  ** Facilitate, schedule, and run regular company safety meetings, ensuring open lines of communication regarding workplace hazards, documenting minutes, and distributing action items to leadership.

• **Floor Monitoring:

  ** Maintain a daily, active presence on the production floor; conduct routine safety walks to interact directly with employees, check for PPE compliance, identify potential hazards, and support an active, visible safety culture.

• **Regulations & Audits:

  ** Ensure alignment with labor and safety regulations, assisting in internal compliance audits and tracking database records. Serve as an initial point of contact for injury reports, collecting paperwork and routing details swiftly to the HR Manager.

• **Documentation:

  ** Support employee handbook updates and administrative processing for termination and onboarding paperwork.

**Employee Relations & Administrative Support

**

• **Point of Contact:

  ** Serve as a highly visible, trusted point of contact, working closely with employees at all levels to address needs with compassion and grace.

**Required Skills and Qualifications

**

• **Experience:

  ** 2+ years of directly related Human Resources, front desk reception, or administrative assistant experience is strictly required, preferably within a manufacturing or production environment.

• **Safety Expertise:

  ** Proven experience acting as a workplace safety lead, running safety meetings, or managing workplace safety compliance is required.

• **Software Literacy:

  ** Fluent with Microsoft Office Suite (especially Word and Excel), Google Drive, and SharePoint. Prior hands-on experience utilizing ADP or similar HRIS software for training tracking and HR workflows is preferred.

• **Education:

  ** High school diploma required; an Associate’s degree in Human Resources, Business Administration, or a related field is strongly preferred.

• **Soft Skills:

  ** Exceptional organizational, interpersonal, and written/verbal communication skills, with the confidence to lead meetings and present to groups.

**Physical Requirements and Working Conditions

**

• **Active Floor Presence:

  ** Ability to walk and stand on the manufacturing/production floor daily to interact with employees and monitor safety compliance.

• **Lifting & Material Handling:

  ** Ability to lift, move, and carry packages and office/plant inventory weighing approximately 25 pounds.

• **Mobility:

  ** Bending, reaching, and organizing inventory items to place them into designated storage areas or distribute them to plant staff.

**Key Competencies

**

• **Meticulous Execution:

  ** A strong focus on precision, taking the necessary time to ensure tasks are completed correctly the first time rather than rushing.

• **Coachability & Growth:

  ** A team-oriented mindset, open to constructive feedback and productive criticism to drive continuous improvement.

• **Team Collaboration:

  ** The ability to align closely with the HR Manager, operating together as a unified team while successfully taking independent ownership of daily routines.

• **People-First Mindset:

  ** The unique ability to uphold company policies while demonstrating immense grace, compassion, and respect toward all employees.

• **Unwavering Professionalism:

  ** Absolute discretion and a high degree of integrity when handling sensitive or confidential information.

• **Safety Advocate:

  ** Passion for maintaining a secure workplace and holding teams accountable to safety benchmarks.

**How to Apply

**

Interested candidates can apply using one of the following methods:

• **In Person:

  ** Visit our office location during business hours to submit your resume directly.

• **Via Email:

  ** Send your current resume and cover letter to [email protected] with the subject line "HR Assistant & Front Desk Coordinator Application".

You should be proficient in:

• Human Resources
• Workplace Safety & EHS Management