HR Assistant

Jones Dairy Farm

Fort Atkinson, WI

LOCATION

Job Description

As posted by the hiring company

Job Overview:

JOB SUMMARY:

Responsible for payroll processing, administrative tasks and services to support effective and efficient operations of the Human Resources department.

ESSENTIAL DUTIES and RESPONSIBILITIES:

An essential job duty of this position is regularly reporting to work, on time, and able to perform the essential duties of the position.

% Of Total Time

Reconciles benefit invoices ensuring accurate enrollments as well as synchronization with the payroll system.
Assists with the accurate and timely processing of benefits enrollments and changes to include providing notification to necessary carriers and payroll.
Responsible for accurate and efficient union payroll processing.
Performs all payroll maintenance, processes time and attendance data, payroll reports, manual checks, employment verifications, and employee reimbursement requests.
Maintains Union vacation tracking system.
Coordinates the maintenance and tracking of the company’s internal job posting process.
Responsible for payroll and employee file maintenance and personnel recordkeeping.
Works cooperatively with the labor unions and non-union employees to quickly and satisfactorily resolve conflicts, problems and provide answers through knowledge of contracts and policies and the Human Resources Information System (HRIS).
Acts as a liaison between outside vending services and Company (uniform, vending, etc.).
Assists with implementation of wellness programs including flu shots, health fairs, etc.
Coordinates Employee Service Award program and assists with the coordination of company recreational events.
Provides administrative support to HR staff by preparing employee communication pieces to include employee orientation materials, employee benefits materials, regulatory mailings, and other meeting correspondence.
Acts as a backup for the other HR positions, including payroll processing.
Performs other duties and special projects as assigned.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

COMPETENCIES:

Approachability	Puts others at ease by listening, allowing adequate time for interactions, and giving undivided attention. Show receptivity to message being delivered.
Collaboration	Seeks and enlists active participation of others to reach goals.
Customer Focus	Builds effective relationships, identifies customer expectations, sees issues from their point of view; offers practical recommendations.
Dependability	Meets deadlines, works independently, accountable, maintains focus, punctual, good attendance record.
Ethics & Integrity	Possesses a strong set of core values and beliefs consistent with social, ethical, and organizational principles. Confronts unethical situations.
Innovation	Generates new ideas and approaches to enhance the organization's systems, products, or effectiveness.
Personal Accountability	Accepts responsibility for own actions including failure. Embraces experience as learning opportunities and not chances to blames.
Results Orientated	Drives behavior to emphasize achievement. Self-directed toward accomplishment. Is action oriented. Likes challenge. Pursues Opportunities. Consistently high achieving.
Time Management/ Prioritization	Determines the interrelationships and relative importance of tasks and allocates time efficiently to the most important issues. Knows what not to spend time on; completes work in a timely fashion.
Trust & Respect	Offers respect to all in the work environment, adheres to high personal standards of acceptance, reliability, openness, and consistency of action with words.

MINIMUM QUALIFICATIONS:

Education: Completion of an Associate’s degree in a related business field.

Experience or Training: 2 or more years of payroll and administration experience. Strong interpersonal and communication skills. Exercise good problem-solving skills and ability to effectively multi-task. Must possess a high degree of professionalism and confidentiality and be able to work under tight deadlines.

Technology/Equipment: Strong computer and technology background.

PREFERRED QUALIFICATIONS:

Licenses/Certificates: SHRM or HCRI certification in Human Resources.

Experience or Training: Experience with a labor union and/or manufacturing environment.

Technology/Equipment: Prior experience with ADP Workforce Now system, Microsoft Office Suite, and LaborMetrix.

PHYSICAL AND MENTAL DEMANDS:

An individual must meet the mental and physical requirements described here to successfully perform this position's essential functions.

Intermittent (less than 15%), Occasional (15-45%), Frequent (50-75%), and Continuous (over 75%)

Manual dexterity to operate all office equipment efficiently	Continuous
Visual dexterity to operate all office equipment efficiently	Continuous
Walking	Frequent
Bending	Frequent
Sitting	Continuous
Exposure to cold, hot, damp, and noisy environments	Occasional
Lifting over 30 lbs.	Intermittent

WORKING ENVIRONMENT:

Most of the work for this position is performed in an office environment, however, there may be exposure to production areas requiring the use of PPE, uniform or protective clothing, and safety equipment.

EMPLOYEE ACKNOWLEDGEMENT:

An individual in this position must successfully perform the essential duties and responsibilities, and the physical and mental demands listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.