Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves –
The day-to-day financial management and administration duties for Phoenix
Shopping Centre and Altone Park, in accordance with duties identified within the Management Agreement.

You will take responsibility in managing the financial and administration
processes to the very highest of professional standards to maximise the net
return to the Owner.

You will be responsible for:
• Implementation of all responsibilities as specified in the Management
Agreement
• Assist the Centre Manager with the preparation and analysis of accrual
income/expenditure budgets, outgoings recoveries, forecasts and audits in
accordance with the Owner’s critical dates
• Provide all necessary financial support to the Centre Management team
ensuring timely accurate reporting, forecasting and analysis to allow
informed decision making
• Provide financial information to a wide range of stakeholders including
owners, head office, employees, retailers and authorities as directed
• Prepare end of financial year variable outgoings audit and liaise with Auditors
to ensure audit letters are accurate and issued as per required timeframes
• Through CALA raise rental invoices, sundry and interest charges and any
lease administration
• Check all rental statements before sending to tenants to ensure accuracy
• Process all applicable charges for tenants in accordance with the lease and
calculate and charge interest to tenant accounts when applicable
• Raise purchase orders and set up of contracts in MRI when required and
manage outstanding purchase orders report
• Undertake reconciliation of tenant accounts when required
• Ensure all AP Invoices are processed in a timely manner and coded to the
correct account code. Follow up any issue raised by contractors in relation to
their invoice. Ensure Operations Manager/Centre Manager has approved
invoices before authorisation for payment
• Compilation of tenancy set up form’s, sundry charges & credits etc. and any
other forms required by Accounts Department for sign off by Centre Manager
• Manage and actively pursue rental arrears. Update Portfolio Accountant with
Lease and/or operating costs information in a timely and accurate manner
pursuant to the Lease
• Daily EFT receipting allocations
• Manage daily retailer and tenant issues as required
• Assist the Centre Manager with lease administration including preparing
necessary paperwork for new lease setups and assignments to ensure the
tenancy schedule remains up to date
• Ensure Owner receives budgeted monthly cash flows
• Administrative support to the Centre Manager to ensure the operation of the
centre to the very highest of professional standards
• Maintain accurate internal reporting including assisting with public liability
issues
• Ensure Risk Management practices are applied to minimise loss exposure to
the Company
• Assist with the efficient collection of monthly sales figures from each retailer,
audited annual sales figures, preparation of percentage rent register and
invoice/collecting percentage rent where required
• Ensure the information within the tenancy schedule is accurate at all times
• Ensure an accurate record of all tenancy matters are maintained and
correspondence and official documentation if filed in the appropriate files
• Attend management meetings
• Be fully conversant with the law and Retail Tenancy Act as it relates to retail
leases
• Any other duties as required

Key skills

• Financial acumen and analysis
• Superior communication and client servicing skills
• Passion for quality – has an eye for detail to make sure the best delivery of
services
• Self-motivated, confident and energetic
• Ability to effectively deal with stressful situations and conflicting demands
• Flexible – able to adapt to rapidly changing situations
• Strongly goal orientated – able to focus on meeting all performance targets
• Is a team player – able to cooperate and work well with others to meet
targets

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.