Job Description

JOB SUMMARY:

The Executive Assistant will provide high-level administrative support to the Executive Leadership Team. This role will coordinate and manage executive scheduling, prepare, and organize important materials, and support meetings.

ESSENTIAL/PRIMARY DUTIES:

• Serves as a first point of contact for executives as administrative support for schedules, meetings, events, and travel.

• Maintains professionalism and strict confidentiality with all materials.

• Manages professional scheduling for executive staff, including agendas, mail, email, phone calls, client management and other company coordination.

• May be involved in unique projects and demands that require expert planning, coordination, leadership, and organizational skills.

• Manages day-to-day workflow of additional tasks and activities supporting multiple team members as needs arise.

• Prepares meeting materials including assisting with presentations, handouts, and other related materials.

• Coordinates domestic and international travel coordination and activities, including accommodations, transportation, and meals.

• Assists with expense and credit card reconciling.

• Works closely with Executive Assistant team on cross-functional work.

• Serve as the primary point of contact for the Cincinnati office, coordinating day-to-day administrative operations, office logistics, vendor communication, and basic facilities needs to ensure a smooth and professional workplace environment.

• Flexibility and understanding of variable peak workloads, time zones, and working hours and ability to effectively work in a high-pressure, fast-paced environment.

SECONDARY DUTIES:

• Performs other duties as needed/assigned.

• Provides additional assistance to other departments when confidentiality is of extreme importance.

• Assists with special projects, events, and community-related activities.

• Provides back-up assistance to other administrative support team members as needed.

EDUCATION and/or EXPERIENCE:

Associate degree (A.A.) in business administration, or related field. 4-6 years of administrative or business-related experience.

COMPETENCY and/or SKILL: 

• Ability to manage/maintain confidentiality on all levels

• Exceptional written and spoken communication skills

• Exceptional computer skills

• Work collaboratively with a variety of people, including executives, teammates, and external contacts

• Organizational skills, multi-tasking ability, confidence in prioritizing work and decision-making

• Professional attire is necessary for various occasions

SUPERVISORY RESPONSIBILITIES:

• N/A