Job Description

Overview

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team in Villa Park, IL. In this role, you will provide comprehensive support to our executive leadership, ensuring smooth operations and effective communication across various departments. If you thrive in a fast-paced environment and have a knack for multitasking, we want to hear from you!

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between executives and internal/external stakeholders.
• Coordinate and facilitate communication across departments to ensure alignment on projects and initiatives.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of budgets and financial reports as needed.
• Support special projects and initiatives as assigned by the executive team.
• Perform general administrative tasks, including filing, data entry, and office management duties.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and prioritize tasks effectively.
• High level of discretion and confidentiality.
• Associate's degree or higher preferred; relevant certifications are a plus.
• Positive attitude and a willingness to learn and grow within the company.

You should be proficient in:

• Leadership / People Management
• Standard Operating Procedures (SOPs)
• Scheduling Experience
• High-level Operations Analysis
• Onshoring Strategy and Process Experience