Job Description

Job Description

BAE Systems, one of the world's leading defense contractors and a Fortune 500 Company, is looking to add a Senior Contract Administrator to manage contract close-out activities within their Weapon Systems Business Line to help implement industry-leading contracting practices in support of our growing business to be located in Minneapolis, MN or Louisville, KY or Sterling Heights, MI. 

As a Senior Contract Administrator within the Weapon Systems Business responsible for contract close-out, you will:

• Develop a working understanding of the DoD Government Acquisition and Procurement process, the BAE Systems Contracts function, and relevant Company policies and procedures, FAR/DFARS and other government regulations.
• Administer all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
• Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures.  Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
• Manage contract close out activities on physically complete Fixed Price and Cost Type contracts across the business.
• Confirm that all goods, services, and data deliverables have been accepted by the Government/Buyer.
• Check final invoices, resolve indirect cost rates, audit cost-reimbursement vouchers, and help de-obligate excess or unused contract funds.
• Clear and reconcile government-furnished property (GFP), customer property records, and inventory disposition.
• Collect and verify required closeout documentation, such as final patent reports, royalty reports, classified material destruction certificates, and subcontract settlements.
• Coordinate directly with the Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Administrative Contracting Officers (ACOs). 
• Data entry of contracts data within the business ERP system. 

 

Typical Education and Experience

Typically a Bachelor's Degree and 4 years work experience or equivalent experience

Required Skills and Education

• Bachelor's degree and 2+ years of relevant Contract Management experience or equivalent experience including: 
  • Cost Type Contract experience
  • Firm Fixed Price Contract experience
  • FAR/DFARS Contract Close Out Procedures (DD250, DD882, Government Property Certificates etc.) 
• Communicate effectively both orally and in writing.
• Exhibit sound interpersonal skills involving interfacing, and coordinating with company personnel, customers and suppliers;
• Utilize computer skills to prepare appropriate reports and documents- Microsoft Office
• Make decisions using sound judgement while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations.
• Develop/demonstrate research and presentation skills.
• Ability to prioritize and multitask.
• Excellent organizational and follow through skills.
• Detail oriented.

Preferred Skills and Education

• Working knowledge of Finance and Accounting
• Working knowledge of DCMA, DCAA and DFAS
• Cost Type / Cost-Plus Contract experience
• Firm Fixed Price Contract experience
• Prime Contract experience
• Past experience with contract close out activities

About BAE Systems, Inc.

BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.

Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.