Certified government-mandated Payroll Administrator

Location: Sycamore, Full-Time M-F 8am-5pm

Employment Type: Full-Time

Compensation: Competitive Pay (Based on Experience)

Position Summary

We are seeking a reliable and detail-oriented Office & Payroll Administrator to manage daily office operations, payroll processing, and accounting support. This role requires strong organizational skills, accuracy, and experience handling payroll and financial tasks in a fast-paced environment.

MUST HAVE:

Certified Payroll Experience
Knowledge of LCP Tracker and IDOL (State-mandated systems for labor compliance and prevailing wage reporting)

Responsibilities

Process weekly/biweekly payroll accurately
Manage employee records, timesheets, and payroll compliance
Handle accounts payable and accounts receivable
Perform basic accounting and bookkeeping duties
Use QuickBooks for payroll, invoicing, and financial tracking
Support onboarding paperwork and general office administration
Assist with reports and vendor coordination
Maintain compliance with prevailing wage and certified payroll requirements

Certified Payroll Experience Required

“Certified payroll experience” refers to working with government-mandated payroll reporting, typically on public works or government-funded construction projects.

What Certified Payroll Includes:

Preparing payroll in required reporting formats (such as WH-347)
Submitting weekly certified payroll reports
Verifying accuracy and compliance of wage data

Typical Duties Include:

Ensuring prevailing wage compliance
Matching employees to proper job classifications
Tracking regular and overtime hours
Recording pay rates, deductions, and fringe benefits
Maintaining documentation for audits
Responding to compliance audits and correcting discrepancies

Required Software Knowledge

LCP Tracker (Labor Compliance Program tracking)
IDOL reporting system
QuickBooks (Required)
Microsoft Office (Excel proficiency strongly preferred)

Qualifications

3+ years of office administration and payroll experience
Certified payroll experience required
QuickBooks experience required
Knowledge of AP/AR and accounting practices
Strong attention to detail and confidentiality
Excellent communication and time-management skills
Ability to manage multiple deadlines

Benefits

Health Benefits
Competitive Pay
401(k)