Job Description

Scope of Position

Coordinates and assists the business unit and subordinates in executing business activities and reviewing business performance.

Position Mission: In accordance with AO goals and objectives and the core values of EDF Renewables, assist Asset Managers and Site Managers by coordinating all administrative aspects of assigned projects’ activities to include reporting, data entry and data analysis, vendor coordination, inventory management tasks, procurement process, CMMS (SAP or applicable system). Execute on applicable administrative project needs, as assigned, while supporting operational continuity, efficiency, and profitability of the assigned projects.

Responsibilities

Foster a culture of safety by: 

• Performing safety observations and/or team engagements
• Exhibiting safety behaviors that are in line with HSE standards
• Being aware of safety policies and procedures
• Attending annual Safety Training (as applicable)

Deliver timely and accurate reporting to help the business meet its PBA and EBITDA targets by:

• Conducting and analyzing Dayforce vs SAP recorded hours variance reports and SAP Hour Allocation Reports
• Generating regional safety incident reports and safety training completion reports
• Consolidating data and delivering Profit & Loss reports
• Generating 3rd Party consumption and contractor hours reports
• Conducting annual review of contractual billing rate and escalation changes

Demonstrate reliable administrative performance by delivering above 97% in service orders aging KPIs and 99% in inventory accuracy through:

• Generating and evaluating aging reports (open service orders, Computerized maintenance management system, Accounts Receivable, invoices)
• Evaluating and delivering on Controlling Goods Issued (COGI) Reports to minimize parts consumption and service order errors
• Conducing tasks associated with inventory management tracking, including evaluation of inventory accuracy levels, and performing inventory goods receipts in SAP
• Creating, tracking, and executing of sales orders
• Coordinating and creating purchase requisitions and purchase orders
• Supporting Site Management with service order process
• Coordinating and confirming vendor ISNet compliance
• Performing overall SAP tasks as required for timely payment of invoices (MIGO, VIM) as well as addressing and resolving any associated invoicing needs
• Timely and correct onboarding of vendors into business management system
• Booking travel arrangements when necessary
• Supporting site manager in providing data for annual budgeting process
• Providing on-site administrative support as required
• Conducting business process training for new site hires
• Uploading compliance documentation as required (NERC, GADS, permits)

Analyze data and seek opportunities to gain efficiencies and improvement in regional delivery on annual KPIs by:

• Identifying labor hours variances and their causes
• Utilizing SAP hour allocation report to highlight areas for improved labor efficiency
• Identifying Profit & Loss trends and interpreting financial data for deeper analysis
• Identifying procurement activity error trends and recommending solutions
• Identifying internal process inefficiencies and recommending solutions
• Identifying scheduled service scorecard variances for improvement
• Identifying vehicle savings opportunities
• Performing ad hoc analyses as assigned

Working Conditions:Normal office environment with 90% of time spent in the office, utilizing computers, phones, general office equipment, and supplies for reporting functions and record keeping.

10% to 25% of time traveling to sites interacting with the business owners.

Qualifications

Education/Experience: 

Experience in balancing multiple, deadline-driven projects. Excellent planning, prioritization, and time management skills. Basic understanding of contract compliance, inventory management and procurement processes. Business administration experience while working for a large company and understanding basic accounting principles. Previous working with CMMS, Ariba and SAP are all pluses. Knowledge of Microsoft Suite is necessary.

High school diploma required with at least 2-4 years of relevant business administration experience. Associate Degree in business administration, accounting or supply chain a plus.

Working Conditions: 

90% of time is spent in the office environment, utilizing computers (frequent use of various Microsoft software/programs), phones, and general office equipment. 10% of time is spent outside of the office visiting sites in additional to attending various trainings and meetings.

Fiscal Responsibilities:

Must work within the budget constraints as authorized by the Regional Senior Director of Asset Optimization, while successfully following all policies and procedures related to employees’ fiscal responsibilities in doing the day-to-day job.

Reasonable Accommodations:

Reasonable accommodations may be provided by EDF Renewables to enable individuals with disabilities to perform essential functions, as defined per Company policy.