Associate, Executive Admin

Samsung Electronics

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Ridgefield Park, NJ

Job Description

As posted by the hiring company

Job Overview:

Position Summary

The role provides critical support to Senior Vice Presidents, Vice President of Sales & Sales Team at Samsung and undertake administrative functions to ensure that the Digital Appliance business development, operational and office management are carried out effectively and efficiently.

Role and Responsibilities

  • Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
  • Prepares expense reports, makes travel and accommodation arrangements or team members, schedules and plans meetings, appointments including scheduling conference rooms, maintaining meeting materials, and supplies.
  • May be responsible for managing HQ meeting requests and transportation for VIP HQ visitors
  • Heavy senior leader interaction, including Directors and senior team members.
  • May be responsible for reconciliation and tracking of budget items
  • Assist in events planning, including scheduling, catering, set up and break down
  • Develops and maintains relationships with area hotels and other vendors. Ensures billing information is up to date for all vendors/hotels
  • Place Inventory Requests for devices as needed
  • Shipping/Mailing/Packaging as needed
  • May assist in managing employee’s upgrade/manage accounts based on the type of device they are using
  • May assist in ordering and tracking new hire equipment to ensure timely receipt
  • Order employee business cards
  • TEMS requests/extensions/ESN swaps for GM and Directors test phones/primary phones/wireless cards etc.
  • Assists Executive with various needs. Performs word processing, prepares presentations, spreadsheets correspondence, contracts, internal memos, status reports, etc.
  • Collect important data/dates for cases and timely updates the case schedule to be posted in the office for everyone’s reference
  • Collect selected work accomplished from office members and prepare a draft of weekly report for manager’s summary and review

Skills and Qualifications

  • A high school education plus specialized executive secretarial training or some college courses in business administration or a related field, or equivalent work experience in executive office administration, executive services, and applied secretarial skills and practices
  • A minimum of 3-5 years’ experience in an administrative support position
  • MS Office Applications, including Word, Excel, Power Point & Outlook
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Experience researching information and preparing communications
  • Specialized training in administrative, office services, and secretarial skills and practices
  • Experience developing presentations using a variety of PC applications, including word processing, spreadsheet, and graphic arts software.

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* Samsung Electronics America, Inc. and its subsidiaries are committed to employing a diverse workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

COVID-19 Vaccine Mandate

Samsung Electronics America requires all employees to be fully vaccinated against COVID-19, unless a medical or religious exemption, or an exemption required under state/local law, is approved. Offers of employment are contingent upon proof that a candidate is fully vaccinated or qualifies for an exemption. More details on how to apply for an exemption are provided after the application process is complete.

Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process

Samsung Electronics America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Reasonable Accommodation Team (855-557-3247) or for assistance. This number is for accommodation requests only and is not intended for general employment inquiries.