Job Description

Accounts Payable

• Prepare accounts payable invoices to be received for payment
• Enter invoices into the computer system (VIP accounting software) on a daily basis
• Reconcile invoices to purchase orders and work with the internal sales, receiving, operations, and inventory departments to investigate and correct variances
• Track due dates to ensure that all bills are paid in a timely fashion and that any discounts offered are taken
• Run Purchase Journal and Cash Disbursements Journals for each batch entered
• Run accounts payable checks/ACH Direct Deposits weekly
• Regular filing of accounts payable invoices
• Handle and resolve vendor inquires regarding account statements, questions regarding invoices, etc.

Reconciling Sales

• Verify that all sales invoices from deliveries are accounted for daily, using web-based register procedure
• Review, research, and reconcile invoices of all product returns and variances
• Ensure all invoice billing is executed in compliance with company accounting standards
• Resolve customer and Sales Representatives inquiries with inventory and A/R accounts within 24 hours
• Assist in tracking and obtaining missing invoices with Sales and Operations Departments
• Monitor all intercompany warehouse and product transfer and register the activity
• Manage the process of filing, scanning, and storing of company invoices
• Work with Management team to ensure all invoice activity is documented properly

Other Responsibilities

• Assist Accounting Manager and staff accounting during audits
• Other duties as assigned
• Available to work the shift Monday - Friday 3pm - 11pm with occasional Saturdays 5pm - 8pm.