Administrator, Invoice


Location Pin Icon
Augusta, GA
First Shift

Job Description

As posted by the hiring company

Job Overview:

Specific Responsibilities

  • The MSP Invoice Administrator will work cooperatively with members of the Finance, Accounting, Billing and other operational departments in the issuance of invoices to customers. Other primary duties include:
  • Review work orders and sales orders for accuracy and completeness (material issues, labor, pricing, etc…)
  • Apply guidelines and special programs as part of the Maintenance Service Plan, Warranty Coverage, and other programs; calculate pro-rates and code accordingly.
  • File claims within customer portals which include Honeywell and other OEM’s.
  • Ensure accuracy and timeliness of billing.
  • Research cost / sale / markup on materials.
  • Research and process credit memos
  • Research and process add-bills
  • Maintain billing work order files.
  • Track exceptions, research data conflicts, and provide resolution to customer issues.
  • Ensure continuous process improvement within the billing / work order environment.
  • Other duties may include report and spreadsheet development, filing, supply ordering and other duties as assigned.    

Relocation Provided: No
Position Requirements:

  • Minimum of 3 - 5 years experience in a finance, accounting billing or administrative / clerical business environment.
  • Strong detail orientation, math skills, analytical skills, organizational skills, good interpersonal skills, oral and written communication skills are all preferred.
  • Ability to utilize a calculator, computer keyboard and telephone is essential.
  • Proficiency in Microsoft Office. Excel skills required.
  • Proficient typing skills (at least 40 WPM).
  • Experience with an AS400 system is desirable