Administrator - Exec Office, HQNA

Heraeus Noblelight America LLC

Location Pin Icon
Buford, GA

Job Description

As posted by the hiring company

Job Overview:

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Administrator - Exec Office, HQNA
Location Buford - Georgia
Full Time

Imagine a job where you will have the opportunity to do exciting and challenging work while collaborating with extraordinary colleagues. A company that invests in you and your career, providing the training, mentoring, development, and support you need to be successful now and in the future. If you want a career without limits with a market-leading, family-owned, global company where you can make an impact, then imagine an opportunity at Heraeus. Every day, our worldwide team of around 16,200 employees brings forward new ideas and solutions that are impacting and transforming everything from healthcare and renewable energy to e-mobility, high-tech, and telecommunications.

The primary responsibility of this position is to provide high level administrative support to the President and Senior Management Team. Also, the incumbent performs advanced, diversified and highly confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices

Your roles and responsibilities:

  • Acts as a liaison between executives and internal/external clients.
  • Screens, directs phone calls and distributes correspondence.
  • Prepares complex presentations, reports, and documents, including PowerPoint presentations, database, and spreadsheets as needed.
  • Organizes and schedules meetings, trade shows and conferences.
  • Maintains and manages documentation and filing system.
  • Plans and organizes complex international and domestic travel, including creating itineraries, coordinating meetings, and securing visas as necessary. Overseas and secures travel services and documents for HQNA employees.
  • Calendar Management - Effectively manage and maintain extremely active calendar of appointments and solves potential scheduling conflicts.
  • Tracks and reconciles monthly credit card statements; complete and submit expense reports, and other expenditures accurately and in a timely manner.
  • Confidentiality - recognize and manage confidential information and maintain the highest level of ethical behavior.
  • Remains flexible and responsive in adjusting work schedule and setting priorities based on Executives requirements.
  • Meeting and Event Planning to include coordination and planning of internal / external events for HQNA and German colleagues.
  • Provides assistance to HQNA staff members.

What is required for this role:

  • Strong emotional intelligence
  • Bachelor's Degree or 5 Years related Experience
  • SPIRIT- Strong work ethic, Positive outlook, Integrity, Reliable, Into the details and a Team player.
  • Unwavering commitment to Safety, People First, Quality, Continuous Improvement, Diversity, Equity and Inclusion efforts.
  • Positive and frequent communications especially during adverse situations
  • High energy and robust work ethic
  • Influential leadership skills that inspire and motivate others
  • Strong customer focus and takes ownership of internal challenges
  • Dedication to employee engagement, development and empowerment
  • Well-organized and self-directed team player that can successfully lead teams
  • An articulate individual who can relate to people at all levels of an organization
  • Experience working with international colleagues and/or customers as well as a comfort level reporting in a matrix organization
  • Trustworthy, willing to share information as appropriate and serve as a mentor
  • Strong presentation and interpersonal skills
  • Verbal and written communication skills
  • Critical thinking and analytical skills

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Diversity is at the core of our Vision, Mission, and Values. Heraeus is committed to an inclusive workforce that fully represents many different cultures, backgrounds and viewpoints. We can provide you with the opportunity - and Open Space - where your ideas and career can grow and advance. A career with Heraeus offers attractive compensation, top-notch benefits, and an ideal environment that supports your professional development.

In case of any questions, our HR team is available at [email protected]. You can also find more information at

Keywords: Executive, Adminidtrative, Assistant