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Administrator

EMCOR Group

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San Diego, CA
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Job Description

As posted by the hiring company

Job Overview:

Job Title:                     Administrator

Department:                 Office Administration

Location:                      San Diego, CA

Reports to:                   Director of Operations

FLSA Status:                Non-Exempt

Work Authorization:     United States (Required)

About Us:

Dynalectric Company in San Diego is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Dynalectric is San Diego’s leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations.

Essential Duties and Responsibilities:

  1. Route and process customer contracts inter office.
  2. Prepare contracts for signature, and mail to customer for all departments.
  3. Prelim projects
  4. Track documentation
  5. Record retention
  6. Audit job folders/contract status.
  7. Request insurance from subcontractors.
  8. Order insurance from Marsh/AJG for our customers for all departments.
  9. Handle all insurance renewals and revisions for all departments.
  10. Assist office with general administrative tasks.
  11. Other duties ma be assigned.

Qualifications:

  • Construction experience desirable
  • Contract experience desirable
  • Ability to follow written and verbal instruction
  • Multi task and detail oriented
  • High Volume office

Preferred Education and/or Experience

  • High school diploma or GED required
  • Bachelor’s Degree or currently pursuing preferred
  • Working knowledge of the construction industry, operations management, and safety practices a plus
  • Working knowledge of federal, state, and city regulations and guidelines

Preferred Skills & Abilities

  • Excellent and effective written and verbal communication skills
  • Business writing and reporting skills
  • Excellent organization, communication, customer service and interpersonal skills
  • Scheduling and time management skills, performs well in a fast-paced environment
  • Strategic, analytical, and multi-tasking skills
  • Punctual and dependable
  • Willingness to learn and to grow with the company
  • Perform well within the team environment as well as work independently as needed

Computer Skills

  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars. Visio and Outlook a plus.
  • Working knowledge of project and financial software a plus.

Required Attributes

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

  • Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
  • Must have the ability to make sound decisions and produce accurate and timely results in mind
  • Must prioritize and organize work in a fast paced multi-task environment.
  • Must monitor and analyze data and solve problems on a tactical and strategic level
  • Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
  • Must demonstrate commitment to company values

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions.  The noise level in the work environment is usually moderate to loud.

Dynalectric San Diego requires all new hires to be vaccinated for COVID-19. This position will require the successful candidate to show proof of a complete COVID-19 vaccination. Dynalectric San Diego is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

 We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled