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Administrative Support II

AeroVironment, Inc.

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Burlington, MA
LOCATION

Job Description

As posted by the hiring company

Job Overview:

Worker Type

Regular


Job Description

For over 50 years, AeroVironment has been a leader in advanced technologies and diverse innovations that have redefined how the world drives, flies, and connects.

If you thrive on a culture of relentless problem-solving and invention, and want to work for a global front-runner where you tackle real-world challenges, then AeroVironment is the place for you.

Come join our group of innovative thinkers and discover how collaborative efforts produce extraordinary products that touch lives around the world. You can be a part of the team that developed these firsts: a controlled human-powered aircraft, the modern consumer electric car, a tiny hummingbird-like drone and a helicopter that flew on Mars. We also set flight records in near-space with our solar-powered aircraft and we re-shaped the battlefield with portable, hand-held, tactical drones and loitering munitions. We have cemented our reputation around the world and in record books as unrivaled technological pioneers, including seven innovative vehicles in the Smithsonian Institution’s permanent collection in Washington, DC.

While engineering for the future is what we do, we are ever-mindful of our strong commitment to purpose — to secure lives and advance sustainability through transformative innovation. The products and solutions we provide our customers help to save lives and contribute to a more sustainable environment.

Join us to help push beyond the realm of the possible with such future-defining technologies as robotics, sensors, software analytics and connectivity to generate ever-more meaningful actionable intelligence for our customers so they can proceed with certainty – and succeed.

Summary

The Administrative Support II position provides administrative and clerical support to relieve department managers or staff of administrative details. This position may assigned to various functional areas of the company.

Position Responsibilities

  • Supports daily administrative needs, including but not limited to:
  • Prepares and composes correspondence, forms and reports
  • Provides schedule and technical documentation updates for projects
  • Assists in the preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Reqs, etc.
  • Works jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
  • Schedules calendars and handles travel and logistical issues for team members
  • Schedules and coordinates meetings and meeting logistics
  • Supports IT administrative needs and maintain computer inventory
  • Supports shipping & receiving administrative needs
  • Receptionist duties may be required
  • Other duties as assigned

Basic Qualifications (Required Skills & Experience)

  • High School Diploma or GED equivalent is required
  • Minimum of 1 – 2 years' experience in an administrative support position or equivalent combination of experience and education
  • Strong computer skills and proficiency in Microsoft Office (Word, Excel)
  • Customer-service and detail oriented with high level of written and verbal communication skills
  • High level of analytical and problem-solving skills as well as strong work ethic, punctuality & attendance
  • Demonstrated ability to assimilate information and learn new applications and processes
  • Speed and accuracy are critical components of the position, as is successfully multi-tasking
  • Must have a valid driver's license and clean DMV record

Preferred Qualifications (Desired Skills & Experience)

  • Bachelor's degree in Business or related discipline preferred
  • Follows established procedures on routine work, may require instructions on new assignments
  • Demonstrates ability to work on assignments that are semi-routine in nature, but recognizes the need for occasional deviation from accepted practice
  • Teamwork, collaboration and putting the success of the team above one's own interests is essential
  • Demonstrates strong time management, interpersonal and communication skills
  • Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
  • Displays strong initiative and drive to accomplish goals and meet company objectives
  • Takes ownership and responsibility for current and past work products
  • Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

Physical Demands

  • Ability to work in an office environment (Constant)
  • Ability to lift, move and carry objects of varying shapes and sizes up to 20 pounds (Frequent)
  • Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)

COVID Vaccine Statement

AeroVironment is a U.S. government contractor, and is therefore subject to the September 9, 2021 Presidential Executive Order requiring COVID-19 vaccines for federal contractors. Consistent with AeroVironment’s commitment to health, safety, and national security, all U.S.-based AeroVironment employees must be fully vaccinated from COVID-19; this means that all new hires located in the United States must provide proof of being fully vaccinated from COVID-19 before their start date. At this time, the vaccination requirement applies only to U.S.-based employees; non-U.S. locations will have their own vaccination policies in accordance with applicable law of the non-U.S. jurisdiction.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply. NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may apply.

ITAR

U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.